Track changes and easy comparison of manuscript versions now available in ARPHA Writing Tool

Monitoring the progress of your manuscript has never been easier!

The eagerly anticipated Track changes feature is now available in ARPHA Writing Tool to further facilitate collaborative authoring in the five academic journals* which currently make use of the ARPHA-XML publishing workflow.

Having tapped into ARPHA’s users constructive feedback, we have also updated our Revision History feature. Now, not only can authors access any past version, as created by their co-authors and collaborators, but they can also compare any two of these at the click of a button.

Track changes

To let co-authors and collaborators easily see any changes they have made, a user needs to simply switch on the Track changes mode. From now on, each individual author’s input will be highlighted to draw the attention of the next user.

 

Track_changes_on

 

Logically, any newly inserted text will appear in green, while the deleted one will be coloured in red. A hover over a highlighted text will show the user who has made the edit.

 

Track_changes_see_user

 

To make overseeing even a single edit impossible, ARPHA Writing Tool has made it mandatory for a user to resolve all suggested changes before either submitting the manuscript or switching off the Track changes mode.

Not overlooking any new input, regardless of the length and complexity of a manuscript, is made even easier thanks to the Prev and Next buttons allowing a user to go through the changes one by one.

 

But what shall you do if you or your co-authors/collaborators happen to forget to switch on the Track changes mode?

 

Compare Manuscript Versions

Our latest update to the Revision history button lets users compare any two past manuscript versions, so that they can see at a glance what has changed between any two set points in time.

Just like before, clicking the Revision history button delivers a list of all manuscript versions along with the users who have created them in a chronological order. Now, however, a tick box next to each of these allows the user to select any two versions and see all edits that have taken place in between.

 

revision_history_compared

 

Again, newly added text shows in green, while the deleted text is crossed over and appears in red.

Step-by-step instructions on both how to track changes and compare past versions are available in the Tips and Tricks guidelines accessible anytime in the header of the writing tool.  

 

Tips_and_tricks

 

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*The open access scholarly journals Biodiversity Data Journal, Research Ideas and Outcomes (RIO Journal), One Ecosystem, BioDiscovery and Biodiversity Information Science and Standards (BISS) are all making use of the technologically advanced collaboration-centred ARPHA-XML workflow, which features the signature ARPHA Writing Tool.

ARPHA-Proceedings Module: Streamline conference abstracts authoring, editing and publication

Creating, reviewing, editing and publishing of collections of proceedings from conferences, symposia and workshops is now available with the ARPHA-Proceedings module via the publishing platform ARPHA.

Designed as a venue for conference organisers to streamline proceedings publications, while simultaneously giving credit to the authors and preserving their contributions in a format that makes them easy to find and read by both humans and machines, the ARPHA-Proceedings module can be regarded as a simplified and straightforward journal publishing process specialised for conference abstracts.

The workflow supports multiple proceedings collections. For instance, a proceedings publishing platform could be created for a particular conference taking place on a regular basis or for a number of conferences organised by an institution or a society. A fine example is the Proceedings of TDWG dedicated to the yearly Biodiversity Information Standards (TDWG) conference.

Within the platform, hierarchical article collections could also be established. Abstracts can be submitted to sub-collections dedicated to various workshops/symposia within a larger event. The different sub-collections can be handled by different editors, normally the workshop/symposia conveners.

The workflow used in the ARPHA-Proceedings module includes ARPHA Writing Tool, editorial/technical evaluation, publication and dissemination.  

At any point and at no additional costs, the platform can be modified to feature additional article types (e.g. full-text papers, posters, talks etc.). It is for the conference organisers to decide whether these submissions are to undergo a conventional peer review process.

Abstracts can be enriched with citations, figures, tables, data and multimedia if the conference organisers decide to allow it.

Abstracts can be published straight on the platform as soon as an editor approves them, so that the publication is available online ahead of the conference.

Abstracts published in this way have all features common for regular articles published via ARPHA, including Digital Object Identifier (DOI); publication in HTML, PDF and machine-readable and harvestable XML; citation, indexing and archiving in various databases; dissemination and others.

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Below you can find a practical guide to the submission process of a conference abstract and assigning it to a collection via the ARPHA-Proceedings module.

1. Log in at the platform’s website or ARPHA Writing Tool.

Home awt

 

2. Click “Start a manuscript” to see the platform and article type options.

start a manuscript

 

3.  Select a venue and article type for your manuscript.

select platform and article type

4. Click “Collections” on the navigation bar at the top. This is where you select the conference track to which you are assigning your manuscript (this does not guarantee acceptance in that track).

Collection tab

Select collections track

5. Fill in your abstract’s metadata by hovering over a category, and then clicking on the pencil icon. The fields “Title”, “Abstract”, “Keywords”, and “Presenting Author” are mandatory. The submitting author and affiliation are taken from the profile of the logged-in user. More authors can be added by clicking the icon beside “Authors” on the left-hand side. The corresponding author and the authors’ order can be changed from the same menu. The corresponding author must be available to communicate about the abstract until final acceptance for publication. The presenting author is the person who will actually be giving the talk/demonstration.

Mandatory fields

6. You may add references, figures, tables (if allowed on the particular platform) by clicking on the appropriate icon. You may also upload supplementary materials associated with the abstract.

figures references etc

7. Click “Validate”. An automated check will ensure that all mandatory fields are filled in and the abstract is assigned to a collection.

8. When you are ready to submit your abstract, click “Submit for technical review.” This will send the manuscript to the track editors, who will review it for relevance to the track. The button will be visible as soon as the validation has been successful.

9. The editors of the track to which you have submitted your abstract may accept or reject your submission, send feedback requesting changes or suggest submission to a different track.

10. Once the abstract is accepted, the ‘Submit to the journal’ button becomes visible in ARPHA Writing Tool. You need to click this button and go through a checklist of submission steps. The fourth and final step asks you to assign categories to your submission (optional). When the submission process is finalised, the abstract goes directly to production and publication, a DOI is assigned and the abstract cannot be further revised.

submit to the journal

11. To see your manuscripts, go to the ARPHA Writing Tool’s website, log in and click the “See more” button, so that you can access your ARPHA dashboard.

see more in AWT

On the right-hand side, you can see the stage each manuscript is currently at, along with the collection it has been assigned to (note that this does not mean that it has been approved for this collection).

user dashboard

If an abstract is at the Draft stage, it means that it is still being authored. Once submitted for Technical Review, it reaches the In pre-submission review stage where it stays until a Collection editor approves it for addition to a particular collection. In layout means that a manuscript is successfully submitted to the journal and awaiting publication.

12. If at any time you feel in need for further assistance, you can send an email to the journal’s technical staff via the system. Click “Helpdesk” on the top navigation bar to open a new window with an email form for you to fill in.

Helpdesk

Please keep in mind that the stepwise instructions displayed are subject to slight modifications per request. Feel welcome to contact us with your personal platform’s needs!

Next-Generation Journal Publishing Platform ARPHA at Frankfurt Book Fair 2016

Following the launch of our self-developed journal publishing platform ARPHA (standing for Authoring, Reviewing, Publishing, Hosting and Archiving, all happening at one place), we were so happy with the outcome, that we couldn’t help sharing it with the world. Therefore, it’s on offer not only to our own journals and authors, but it’s also at hand to journals looking for their new home. Just let us know you’re interested!

On these lines, what could be a better place to have a chat about the transition in scholarly publishing, open science, research reproducibility and, of course, the advantages of having a journal published on ARPHA, than Frankfurt Book Fair 2016? Between 18th and 23rd October, this immense event will be all about unveiling and celebrating the evolution in the publishing industry, with exhibitors, trade and private visitors from across the globe, gathering together, led by their common expertise and passion.

Meet us at HotSpot Professional and Scientific Information Stage, Hall 4.2, Stand M90, during the Fair, and make sure you don’t miss the “ARPHA: Next-Generation Journal Publishing” presentation at 11:30 AM (local time) on Friday, 21st October, where Pensoft’s Founder and Managing Director Prof Lyubomir Penev will shed more light on the first end-to-end publishing solution, providing everything a journal needs in a technologically advanced, highly efficient and user-friendly manner.

 

ARPHA in a few notes:

The platform

With ARPHA you can choose between two journal publishing workflows: ARPHA-DOC and ARPHA-XML. The former provides document-based submission for the articles in a journal, as well as peer review and publication. The latter makes use of the ARPHA Writing Tool, which takes all processes, including authoring, peer review and post-publication updates, to an online environment, created with collaboration and openness in mind.

2-publishing-workflows

Our services

ARPHA takes care of all the steps that go along with academic publishing and its efficient dissemination, so that it provides a long list of perks to make it easier for the scientific community to bring research to light. Website design, online editorial management system, linguistic editing, semantic markup, promotion and (sub-)article usage metrics are only a part of the services the platform has to offer.

sevices-arpha-blog

The publishing models

ARPHA basically lets users mix-and-match services and features to create the publishing model that’s the best fit for their journals. How do you envision your imprint / web-design look / manuscript input / peer review process / publication output / revenue model? ARPHA understands your journal’s individual needs and works around them.

publishing-models-blog
Find out more about ARPHA at our talk, or come and meet us at our stand in HotSpot Professional and Scientific Information (Hall 4.2, M90).

As Good as Gold: Publishing platform ARPHA is proud supporter of Peer Review Week 2016 and Gold star sponsor of Publons’ Sentinels of Science

In the heat of this year’s Peer Review Week, themed “Recognition for Review”, we would like to express how and why we are so proud to be part of it and Publons’ initiative Sentinels of Science, meant to recognize the true guardians of quality science, or in other words, the peer reviewers.

peer-review-week-2016-close

Being a high-tech and modern publishing solution, developed by Pensoft with the mindset that to adapt to the future, means to innovate, ARPHA itself was set to take the quite stagnant current peer review practice forward from day one.

This is why and how we provide a range of peer review options for every author submitting their work to any journal, published on the ARPHA platform. For example, here are the four-stages of the open peer review process operating in our flagship Research Ideas and Outcomes (RIO) Journal:

  1. Author-organised, pre-submission review, available to all journals that make use of our ARPHA Writing Tool, which is our way to take the common get-a-friend-to-proofread-your-work practice to a whole new, transparent and technologically facilitated level. The review happens in real time with the author and the reviewers being able to work together in the ARPHA online environment. It is not mandatory, but we encourage it strongly. All pre-submission reviews provided on authors’ request in RIO can be published along with the article, bearing DOI and citation details.
  2. Pre-submission technical and editorial check is another benefit, provided by the journal’s editorial office to those who are using the ARPHA Writing Tool. If necessary, it can take up several rounds, until the manuscript is improved to the level appropriate for direct submission to the journal.
  3. The community-sourced, post-publication, open peer review is the next review stage provided to all articles published in RIO and all other ARPHA journals.
  4. In addition, RIO also provides journal-organised, post-publication open peer review upon author’s request. In all other ARPHA journals this review stage happens mandatory before publication.

To facilitate peer review in any journal published on the platform, ARPHA consolidates every review automatically into a single online file, which makes it possible for reviewers to comment in real time, even during the authoring process. Once posted, the whole peer review history is archived along with the associated files.

To recognize peer review even further, ARPHA registers automatically each of our peer reviewers, along with their work, on Publons, thanks to the integration of all Pensoft journals with the platform, created to credit reviewers and their contributions.

With this vision of peer review, we simply could not stay clear of the aspiring Sentinels of Science initiative, started by Publons. It only made sense for us to step in, which logically led to the ARPHA logo appearing in the Gold star sponsors list.peerrevwk16-sentinels-of-science

On Friday, 23rd September, Publons will announce the recipients of the inaugural Sentinels of Science Award – the top reviewers and editors for the past year. So, tune in this Friday at 4:00 P.M. (BST) and do not forget to join the Twitter conversation via hashtags #PeerRevWk16 and #RecognizeReview.