Tag: academic conference

Science in the sunshine: Pensoft’s month of European conferences

Pensoft participated in five conferences across Germany and Italy in September 2023.

For the Pensoft team, September 2023 was a busy and exciting month filled with conferences. Travelling across Europe, they promoted journals, connected with the scientific community, and rewarded exceptional research with free article publications. 

Let’s take a look back at all the events of the past month.

Wildlife Research and Conservation 2023

Wildlife Research and Conservation 2023 took place in Berlin between the 9th and 11th of September. Jointly organised by the Leibniz Institute for Zoo and Wildlife Research, the European Association of Zoos and Aquaria and WWF Germany, it was a fantastic event, featuring an exchange of ideas between wildlife scientists from different disciplines related to mammalian species.

Image showing the WRC2023 logo and two women promoting Pensoft at a conference.
Pensoft representatives Mrs. Boriana Ovcharova and Mrs. Anna Sapundzhieva, ready to greet attendees in the sun.

The conference looked at evolutionary adaptations from the perspective of behavioural ecology, reproduction biology, genetics, physiology, as well as nature conservation. It particularly focused on the pressing issues of wildlife research and species conservation in the context of global environmental change. Most of the ≈100 participants were young scientists from more than 30 countries.

The Pensoft team greeted fellow attendees with an exhibition stand and presented the conservation and ecology-focused journals Neobiota, Nature Conservation, One Ecosystem, and Biodiversity Data Journal. Pensoft also advocated for EuropaBon, who are designing an EU-wide framework for monitoring biodiversity and ecosystem services, and REST-COAST, whose mission is to provide the tools to restore environmental degradation of rivers and coasts. Within both European-funded initiatives, Pensoft is a key dissemination partner that contributes expertise in science communication, scholarly publishing, and the development of digital tools and platforms.

Man holding a certificate.
Joao Pedro Meireles posing with his Best Poster award.

Pensoft presented Joao Pedro Meireles from Utrecht University with the Best Poster Award for his research on pair compatibility in okapis, entitling him to a free publication in one of Pensoft’s open-access journals.

“My study looked at pair compatibility in the zoo breeding programme of Okapi. During breeding introductions, sometimes the male becomes aggressive towards the female and we decided to investigate the potential factors. We ran a survey among all zoos that house the species in Europe and we found that differences in husbandry were linked to the aggressiveness performed by the males.”

Joao Pedro Meireles, Utrecht University

GfÖ Annual Meeting 2023

From the 12th to 16th of September, the German Centre for Integrative Biodiversity Research hosted the 52nd Annual Meeting of the Ecological Society of Germany, Austria and Switzerland in Leipzig, Germany. The meeting welcomed more than 1,100 participants from around the world, including scientists, policymakers, educators, and environmental enthusiasts.

This year’s meeting was held with the theme: “The future of biodiversity – overcoming barriers of taxa, realms and scales.” There was a particular emphasis on future challenges and opportunities facing biodiversity, and how to address and manage these in an interdisciplinary and integrative way. 

Woman standing beside man.
Mrs. Boriana Ovcharova (Pensoft) with Neobiota Editor-in-Chief Prof. Dr. Ingolf Kühn.

Conference participants were welcomed at the Pensoft stand, where they could learn more about the projects EuropaBon and SELINA, which deal with biodiversity, ecosystem and natural capital topics. 

The Pensoft team took great pleasure in talking to attendees about their fantastic journals focused on ecology and biodiversity, including Food and Ecological Systems Modelling Journal, Neobiota, Nature Conservation, One Ecosystem, Vegetation Classification and Survey and Research Ideas and Outcomes, as well as meeting with authors, reviewers and editors.

European Conference on Ecological Modelling

Also in Leipzig, the European Conference on Ecological Modelling took place between the 4th and 8th of September. The event focused on the transformation of how societies deal with natural resources in a world where biodiversity and ecosystem services are at high risk. 

The ECEM 2023 continued a series of conferences launched by the European chapter of ISEM, the International Society for Ecological Modelling. ISEM promotes the international exchange of ideas, scientific results, and general knowledge in the areas of systems’ analysis and simulations in ecology, and the application of ecological modelling for natural resource management.

Pensoft presented its innovative journals in the field of ecology and modelling, such as Nature Conservation, Food and Ecological Systems Modelling Journal and Neobiota, as well as the projects PoshBee and B-GOOD, which aim to help beekeepers and support healthy bee populations where Pensoft acts as the dissemination partner.

The Bundesinstitut für Risikobewertung team presented a poster on the Formal Model format and potential new MiDox formats, unique publication types that can be submitted to Pensoft’s Food and Ecological Modelling Journal.

118th Congress of the Italian Botanical Society

Three men sitting before a projector screen at a conference.
Speakers at the 118th Congress of the Italian Botanical Society.

Pensoft was proud to sponsor the 118th Congress of the Italian Botanical Society, which took place in Pisa, Italy from the 13th to 16th of September. Experts in various fields of Botany gathered to share their research on the following topics:

  • Molecular and cell biology
  • Taxonomy, systematics and evolution
  • Biodiversity
  • Environmental monitoring and policies
  • Biotechnology and applied botany
  • Ecology

Pensoft awarded Emma Cocco, University of Cagliari, and Lucrezia Laccetti, University of Naples Federico II, a free article publication in any of Pensoft’s journals related to botany.  Additionally, Silvia Cannucci, University of Siena, and Flavia Guzzi received the Italian Botanical Society’s support for publishing papers in Italian Botanist for their excellent research.

Four people at a certificate presentation.
Best poster award, presented by Pensoft.

94th Annual Meeting of the Paläontologische Gesellschaft

Finally, between the 18th and 22nd of September, the 94th Annual Meeting of the Paläontologische Gesellschaft was held in Jena, Germany. Pensoft couldn’t make it in person, but still made sure to showcase journals publishing papers in palaeontology, especially Zitteliana and Fossil Record. The international meeting was a great success, and focused on cutting-edge research from palaeobiology, palaeontology, geobiology and related subjects.

Journals promoted by Pensoft at the 94th Annual Meeting of the Paläontologische Gesellschaft.

Summer may be well and truly over, but as a new academic year begins, Pensoft looks forward to attending more conferences, rewarding more incredible research, and connecting with more of the scientific community. Thank you to everyone who contributed to or engaged with Pensoft’s open-access journals this year, and here’s to a successful final quarter of 2023.

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Making the most of conferences with modern publishing and indexing practices

Given scientific conferences present academics with the fantastic opportunity to meet up and discuss their latest work, as well as share their vision for the future of their field, it’s no wonder that, historically, the majority of ground-breaking science can easily be traced back to a particular event.

This said, don’t you think that we need to do everything within our powers to ensure the visibility, dissemination and long-term accessibility of research presented and linked to these wonderful drivers of scientific progress that conferences are? Similarly to the care conference organisers take to make sure the event runs smoothly and the attendants are happy with the programme and enjoy themselves, the organisational committee should also be thinking how to preserve all those promising pieces of research well after the event is over.

Here at Pensoft, an open-access scholarly publisher, founded by scientists, we’ve been contemplating for a while now how to encourage and support the community to efficiently open up the valuable outputs to researchers and readers well beyond the publication of abstracts in an abstract book of the conference. 

As a result, we came up with several simple, yet efficient publishing solutions for scientific conferences to collect and contextualise various research outputs either presented at or resulting from the event.

Bear in mind that with any solution, all publications enjoy the benefits seen in conventional research papers, such as:

  • Crossref registration and individual DOI to ensure preservation;
  • Publication in PDF, semantically enhanced HTML and data-minable XML formats to improve readability, accessibility and findability;
  • Indexing and archiving at multiple, industry leading databases to increase visibility;
  • PR and social media promotion to boost outreach to various audiences.

Collections of conference abstracts, posters and presentations

Conference (video) abstracts, posters and presentations are easily the first to fall victims of the ephemerality of an event, yet these are too often the stepping stones to major scientific discoveries. This is why a few years back we launched ARPHA Conference Abstracts (ACA), where conference organisers can open their own collection and provide the participants with submission, review and publication of their abstracts ahead of the conference.

Furthermore, these abstracts can be handled editorially in sub-collections, e.g. the convenors of symposia or working groups within a conference will take care of the abstracts submitted to them, thus spreading the editorial workload across larger teams of editors and organisers.

Not only will conference organisers spare themselves the worries about providing a special platform for abstracts submissions, but this will also facilitate presenting authors, who will be able to easily point to their contribution before, during or after their presentations. On the contrary, the abstracts are assigned with DOIs, published in human-readable PDF and HTML and machine-actionable JATS XML, permanently preserved on ARPHA and Zenodo, and easy to find, access and cite, just like a conventional research paper, providing authors with full credit for their work early on.

Further, with ACA, the conference abstracts can be enhanced into what we call “extended abstracts”, meaning they can also include data, images, videos and multimedia. After the conferences, we can add video recordings of the presentations or graphic files of posters, so that these are visualised on the page of each abstract.

For example, take a look at the conference abstract collection of the Vth International Congress on Biodiversity: “Taxonomy, Speciation and Euro-Mediterranean Biodiversity”.

Conference proceedings

About the time we launched ACA, we also created ARPHA Proceedings, in order to also find a place for full-text conference papers. Similarly, the platform supports dedicated collections, where conference attendants are invited to submit and publish dynamically articles under the imprint of the event.

Conference papers in ARPHA Proceedings can also include data, figures and citations, and can also be updated with video recordings, posters and presentations following the conference.

Check out an example by the VI International Forum on Teacher Education.

Article topical collections and special issues resulting from conferences

Naturally, papers resulting from a particular conference are contextually linked, so a one-stop place to discover topical studies sharing one and the same topic would be greatly appreciated by readers and future researchers. In turn, this would lead to better viewership and citability of the papers in the collection.

With our user-friendly, dedicated workflow for special issues and permanent topical article collections, we’ve made it easy for guest editors across our journals to pitch and manage article collections, in order to bring together valuable and related studies. Using such a collection under the theme of your conference in a suitable journal, you can invite your conference’s participants or, better yet, all scientists working within the field, to submit their work in a nice package of topical science. We’d be happy to assist you with the identification of the most suitable journal for your conference, authors and goals.

See an example from One Ecosystem and the collection “Mapping and assessment of ecosystem condition and ecosystem services across different scales and domains in Europe”, the result from the “Mapping and assessment of ecosystem services – Science in action” conference, held in 2017.

Bringing together traditional and non-conventional research outputs, (e.g. research ideas, grant proposals, conference materials or workshop reports) with RIO Journal’s article collections

Undoubtedly, valuable research outcomes come in many shapes and sizes well beyond research papers, conference abstracts, posters and proceedings. We are firm supporters that every research item, even early and interim outputs, could be of value to the scientist next in line within a particular study.

This is why we launched the award-winning journal Research Ideas and Outcomes (RIO), where your collections can include both conventional and non-traditional research outputs, such as research ideas, posters, workshop reports, forum papers, policy briefs, software and data management plans to name a few. Furthermore, in RIO, you can even link articles or preprints published elsewhere to your collection via their metadata. Similarly to other Pensoft journals, in RIO, you will have the full control to whom you are opening your collection for submissions, allowing you to either limit it to the outcomes coming from your conference or welcome submissions from other researchers as well.

A permanent topical collection in RIO Journal may include a diverse range of both traditional and unconventional research outputs, as well as links to publications from outside the journal (see What can I publish on the journal’s website). 

See the Brainhack 2016 Project Reports, whose aim is to collate reports from the 2016 Brainhack events. Also, check out the collection of the European Biodiversity Observation Network (EU BON) Project, providing a nice example for a wide range of publication types.

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Don’t hesitate to get in touch to discuss your own case and select the best option for your conference – we’ll be happy to hear from you!

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