Tag: scientific conference

Pensoft at the 4th BioSyst.EU Meeting 2026

The 4th BioSyst.EU meeting took place in Uppsala, Sweden, from 17 to 19 August 2026, organised by the Swedish Systematics Association, in collaboration with Uppsala University.

Table of Contents

The 4th BioSyst.EU meeting took place in Uppsala, Sweden, from 17 to 19 August 2026, organised by the Swedish Systematics Association, in collaboration with Uppsala University. For three days, the conference brought together European systematists to celebrate the discipline in the very city where it was born, home to Carl Linnaeus and the foundations of modern taxonomy.

BioSyst.EU exists to give individual scientists across Europe a shared platform, working through their national and regional societies rather than institutions. It sits alongside the Consortium of European Taxonomic Facilities (CETAF), which represents natural history institutions, and together the two bodies aim to strengthen systematic biology, phylogenetics and biodiversity research across the continent.

This year’s programme combined talks, workshops and symposia with visits to historical sites connected to Linnaeus. The main event was preceded by an early career meeting on Sunday 16 August, which gave students and early career researchers a chance to connect before the conference proper began.

Meeting the community at our booth

Pensoft were delighted to attend with our own booth, where colleagues came to chat about our publishing services, from manuscript to final publication, as well as our tools for managing and publishing taxonomic and biodiversity data. 

Pensoft’s booth at BioSyst.EU, 2026.

It was a great opportunity to introduce our journal portfolio – more than half of which comprises taxonomy and systematics titles – to old friends and new faces alike, including titles such as: 

  • ZooKeys – one of the world’s leading journals for zoological taxonomy and biodiversity research, publishing new species descriptions and revisions across the animal kingdom
  • MycoKeys – dedicated to fungal systematics, taxonomy and biodiversity, supporting mycologists with rapid, richly illustrated publishing
  • PhytoKeys – focused on plant systematics and biodiversity, covering everything from single species descriptions to large-scale floristic studies
  • Metabarcoding and Metagenomics (MBMG) – a journal built around the fast-growing field of DNA-based biodiversity assessment, from environmental DNA to large-scale metagenomic surveys
  • Zoosystematics and Evolution – published with the Museum für Naturkunde Berlin, covering zoological systematics, morphology and evolutionary biology
  • Evolutionary Systematics – dedicated to whole-organism biology of extant and fossil animals 

…and many more!

Pensoft’s journal portfolio comprising taxonomy and systematics titles.

It was also a pleasure to meet some of our authors, reviewers and subject editors at the booth!

  • Alice Petzold – subject editor in Natural History Collections and Museomics.
  • Oleksandr Holovachov – author in Biodiversity Data Journal, and Metabarcoding and Metagenomics.
  • Oleksandr Ordynets – author and reviewer for Biodiversity Data Journal, MycoKeys, and Plant Ecology and Evolution.
  • Viktor Hartung – subject editor for Deutsche Entomologische Zeitschrift.

Conference presentation highlights

One of the undoubted highlights of the conference was the keynote talk by Sandra Knapp, editor-in-chief of PhytoKeys, titled Taming the beasts: strategies for studying megadiversity. Knapp tackled the question: what do we do with genera that contain more than a thousand species?

She subsequently made the case that studying genera properly, from geography to identification, pays dividends for both collaborative science and our understanding of evolution.

  • Sandra Knapp at Pensoft’s booth.
  • Sandra Knapp’s presentation at BioSyst.EU 2026.

Another highlight was the keynote lecture by Paul Hebert, Chair of the MBMG Advisory Board: The End Game – All Species & Their Interactions. Hebert reflected on the tens of millions of multicellular species we share the planet with, most still undescribed and many at risk of disappearing before they are even documented.

Paul Hebert’s presentation at BioSyst.EU 2026.

Among the other talks we attended was by one of our long-time partners, Olaf Banki, on the Catalogue of Life: taxonomic data services and infrastructure for all. Olaf reflected on the initiative’s evolution, from its origins thirty years ago to today, where the Catalogue of Life now serves as the taxonomic reference underpinning close to 4 billion species occurrences mediated through GBIF.

He gave a valuable overview of where the initiative stands: what it offers different user groups, including taxonomists and data infrastructures, where taxonomic data gaps remain, and how the community can contribute going forward. 

Olaf Banki’s presentation at BioSyst.EU 2026.

Notably, Pensoft’s journals are integrated with Catalogue of Life to help list the species of the world. You can find out more about this initiative by accessing the following blog post.

A final highlight was Alexander Edwards’ presentation, titled Where Were You Yesterday? Interrogating Floral Constancy in Bumble Bee Workers Using Pollen Metabarcoding. Edwards presented work using ITS2 pollen metabarcoding to study the foraging behaviour of individually marked Bombus terrestris workers in a semi-natural university garden, sampling pollen non-lethally from returning foragers over several days.

It was particularly nice to catch up with Alexander, having worked with him previously on a guest blog post, The bee’s knees: a new, non-lethal way to study pollinator networks, which explored the same non-lethal sampling approach.

  • Alexander Edwards at Pensoft’s booth.
  • Alexander Edwards’ presentation at BioSyst.EU 2026.

Award winners

And a massive congratulations to all our award winners! In the Best Student Poster category, first prize went to Giada Spagliardi of the University of Toronto for her poster Finding depth at the surface: museomics and species boundaries of bubble-rafting gastropods, while the runner-up prize was awarded to Hannah Cremer of the Senckenberg Research Institute and Natural History Museum, Frankfurt, for Long Hidden in Tubes: First Steps Towards Resolving the Filograna/Salmacina Complex (Serpulidae).

In the Best Student Talk category, first prize was awarded to Alexander Edwards of the University of Kassel for his talk Where Were You Yesterday? Interrogating Floral Constancy in Bumble Bee Workers Using Pollen Metabarcoding, with the runner-up prize going to Tina Kiedaisch of the University of Munich (LMU) for Intercontinental dispersal, ecological shifts and repeated origins of C4 photosynthesis shaped the evolution of Amaranthaceae s.s..

The awardees at BioSys.EU 2026.

An excursion to Linnaeus’ Hammarby

On 20 August, participants also had the option to join an excursion to Hammarby, Linnaeus’ summer house just outside Uppsala. It is a rare chance to step inside an authentic 18th century Swedish manor that reveals both the private life of Linnaeus and the scientific work he carried out there! 

Pensoft notably visited the University of Uppsala Botanical Garden, also known as the Linnaean Garden, where Olof Rudbeck the Elder and Carl von Linnaeus worked:

  • The Linnaean Garden, 2026.

Until next time

The 4th BioSyst.EU meeting was a fitting tribute to the roots of systematics, held in the city where the discipline effectively began. From megadiverse genera to pollen metabarcoding and the future of biodiversity monitoring, the talks reflected how dynamic the field remains. We were delighted to be part of it, and to spend three days connecting with the scientific community. We look forward to the next BioSyst.EU meeting!

Catching up with Michael Schmitt at Pensoft’s booth – our subject editor for Zookeys and Arthropods systematics and phylogeny.

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Pensoft Joins the Global Lichenology Community at IAL10 in Trieste

The 10th Symposium of the International Association for Lichenology took place in Trieste, where Pensoft showcased its plant science and mycology journal portfolio.

Last week, the 10th Symposium of the International Association for Lichenology (IAL10) took place in Trieste, Italy, from 26 to 31 July 2026, organised by the International Association for Lichenology, the University of Trieste’s Department of Life Sciences and the Italian Lichenological Society.

Held once every four years, the symposium is an important event for the global lichenology community, and this edition proved more popular than ever, drawing over 350 participants from around the world – more than double the number originally expected.

Lichenology is a wonderfully niche field, but IAL10 showed just how far-reaching and collaborative the community is. Delegates travelled from every corner of the globe to discuss taxonomy, lichen-associated microorganisms, biodiversity and conservation, ecophysiology, environmental biomonitoring, and cultural heritage preservation. 

Pensoft’s stand at IAL10

  • Maria Kolesnikova, our Head of Marketing, Sales and Events, at the Pensoft stand at IAL10.

We were pleased to have our own stand at the symposium, where we showcased our journals in plant science and mycology, including:

  • MycoKeys: publishes papers on the monophyletic kingdom Fungi containing taxonomic or ecological data on any taxon of any geological age from any part of the world with no limit to manuscript size;
  • IMA Fungus: considers contributions from all areas of mycology expected to be of interest to the wider mycological community, from basic research to applications
  • PhytoKeys: publishes papers in systematic Botany containing taxonomic/floristic data on any taxon of any geological age from any part of the world 
  • Italian Botanist: publishes original research covering all fields of Botany in its wider sense, including Mycology, ranging from molecular to ecosystem studies
  • Biodiversity Data Journal: publishes papers in biodiversity science containing taxonomic, floristic/faunistic, morphological, genomic, phylogenetic, ecological or environmental data on any taxon of any geological age from any part of the world 
  • Vegetation Classification and Survey: publishes original papers that develop new vegetation typologies as well as applied studies that use such typologies, for example, in vegetation mapping, ecosystem modelling, nature conservation, land use management or monitoring 
  • Pensoft’s journals in plant science and mycology.

It was a great opportunity to speak directly with researchers and students about publishing their work, and to reconnect with authors and editors already part of our community.

  • Garima Singh – Subject Editor and Author in MycoKeys.
  • Muhammad Usman, Author in MycoKeys.
  • Edyta Mazur – Author in Mycokeys.
  • Pier Luigi Nimis – Subject Editor and Reviewer in MycoKeys.

Talks that caught our attention

Among the many excellent presentations at IAL10, two in particular stood out to us:

  • Juri Nascimbene presenting his talk at IAL10 – Historical lichen collections as a time capsule.
  • Juri Nascimbene at Pensoft’s stand.

Juri Nascimbene, a subject editor and author at MycoKeys and an author for Italian Botanist, Vegetation Classification and Survey, and Biodiversity Data Journal, presented on the historical lichen collections held at the University of Bologna’s herbarium (BOLO). His talk explored how these collections, some dating back to the work of Ulisse Aldrovandi in the sixteenth century, allow researchers to track species distributions across centuries. 

Using material such as Antonio Bertoloni’s Hortus Siccus Florae Italicae, which contains 850 georeferenced lichen specimens, Nascimbene’s team has been able to trace the long-term presence of species such as Lobaria pulmonaria in the chestnut groves of the Northern Apennines, and the disappearance of cold-adapted species such as Alectoria ochroleuca from high-altitude sites.

It was a fascinating look at how historical herbaria can inform our understanding of global change today!

  • Martin Grube presenting his talk at IAL10 – Lichens in motion.

We also attended a talk by Martin Grube, a reviewer and author at MycoKeys, who challenged the common perception of lichens as slow-growing organisms. His presentation examined the hygroscopic movements lichens undergo as they take up and lose water, and the mechanical stresses this creates within their thalli.

Grube introduced tools for measuring these mechanical properties and discussed what they might reveal about the evolution and function of lichen structures, thus offering a compelling primer on comparative thallus mechanics.

A new special issue in MycoKeys

While at IAL10, we were pleased to announce a new special issue in MycoKeys: Proceedings of the 10th International Conference of the International Association for Lichenology (IAL10), edited by Mauro Tretiach, Fabio Candotto Carniel, and Lucia Muggia. The special issue will bring together original research articles and short communications covering the full breadth of lichen symbiosis research. We look forward to seeing the community’s latest work published there.

  • Announcement of a special issue in MycoKeys at IAL10.

Celebrating the award winners

Congratulations to all of this year’s IAL10 award winners:

Group photograph of the award winners at IAL10.

Best Posters

  • Honorata Wacławek, “Phylogenetic insights into freshwater Gyalidea (Gomphillaceae, Graphidales) from the high Andes of Bolivia”
  • Ariel Sebastián Udaeta Sanchez, “First axenic cultures of saxicolous lichens from Tucumán (NW Argentina): growth timelines and representation of under-studied neotropical lineages”

Best Flash Talks

  • Ciaran Kelly, “Comparative genomic analyses of antimicrobial proteins encoded by lichen-forming fungi”
  • Anna Pasinato, “The metabolic divide: fungal genomes reveal an unequal distribution of biosynthetic gene clusters”

Best Oral Presentations

  • Victoria K., “Hidden cohabitants: metagenomic insights into global occurrence patterns of black fungi associated with lichens”
  • Diego Garfias Gallegos, “Central metabolism and development are rewired in lichenized cyanobacteria”

Until next time

IAL10 was a wonderful opportunity to reconnect with the lichenology community, and we were delighted to meet so many authors from our journals in person. Thank you to everyone who stopped by our stand, attended a talk with us, or simply shared a conversation about lichens.

We look forward to continuing our collaboration with the Italian Lichenological Society and seeing you all again at the next symposium. 

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Connecting Science and Conservation: Pensoft at the 21st Eurasian Grassland Conference

As a longstanding supporter of vegetation science publishing, and publisher of Vegetation Classification and Survey, Pensoft was proud to sponsor EGC 2026 and attend throughout the week.

From 19 to 23 July 2026, Sofia hosted the 21st Eurasian Grassland Conference (EGC 2026), organised by the Eurasian Dry Grassland Group (EDGG), a working group of the International Association for Vegetation Science (IAVS). EDGG is dedicated to research on, and the conservation of, natural and semi-natural grasslands across the Palaearctic biogeographic realm, spanning any taxonomic group, whether plants and vegetation, animals or fungi.

This year’s conference was held under the theme “Connecting science and conservation for grassland sustainability”, with the aim of highlighting how research into grassland ecosystems connects with management practices and conservation goals on the ground.

Grasslands, particularly species-rich semi-natural grasslands and Eurasian steppes, are among the most threatened habitat types in one of the most heavily urbanised and intensively managed regions in the world, despite providing a wide range of ecosystem services. Bringing scientific knowledge together with conservation practice was therefore a central thread running through the week.

The conference was hosted by the Institute of Biodiversity and Ecosystem Research (IBER) at the Bulgarian Academy of Sciences. IBER conducts research across fundamental and applied ecology, biodiversity, nature conservation and the sustainable use of biological resources. The institute also provides scientific and methodological support to state institutions and NGOs, making it a fitting host for a conference concerned with the practical application of grassland science.

As a longstanding supporter of vegetation science publishing, and publisher of Vegetation Classification and Survey (VCS), one of IAVS’s official journals, Pensoft was proud to sponsor EGC 2026 and attend with an information stand throughout the week.

  • Pensoft’s stand at the 21st Eurasian Grassland Conference.

A gathering of the grassland community

EGC 2026 brought together around 60 participants, from early-career researchers to established names in vegetation science. Among the attendees were several members of the editorial board of VCS, including Editors-in-Chief Idoia Biurrun and Jürgen Dengler, as well as members of the IAVS council:

We were also delighted to catch up with authors who have published with us across several of our journals, including Biodiversity Data Journal (Naim Berisha), PhytoKeys (Marcin Nobel) and VCS (Arkadiusz Nowak).

  • Naim Berisha, an author in BDJ, at Pensoft’s stand at EGC 2026.
  • Marcin Nobis, a subject editors for PhytoKeys, at Pensoft’s stand at EGC 2026.
  • Arkadiusz Nowak, an author and editorial board member for VCS, at Pensoft’s stand at EGC 2026.

Our stand attracted a steady flow of visitors over the course of the week:

  • Conference participants visiting Pensoft’s stand at the 21st Eurasian Grassland Conference.
  • Pensoft’s journal portfolio in vegetation science.

Throughout the event, we shared our vegetation science portfolio, including VCS and Vegetation, Ecology and Diversity (VED), with strong additional interest in our following open-access journals:

  • Biodiversity Data Journal (BDJ) – a community peer-reviewed journal, designed to accelerate publishing, dissemination and sharing of biodiversity-related data of any kind.
  • MycoKeys – dedicated to the taxonomy, phylogeny, biogeography, evolution and ecology of the fungal kingdom, including lichens, and publishing everything from new species descriptions to checklists, monographs and methodology papers.
  • Nature Conservation – a rapid, peer-reviewed journal spanning all aspects of nature conservation, from populations to whole ecosystems, and from microorganisms and fungi to higher plants and animals.

A new special feature on the way

We were pleased to learn, just ahead of the conference, of a forthcoming VCS special feature tied to the event: “Vegetation of the Balkan Peninsula”, edited by Jürgen Dengler, Erwin Bergmeier and Urban Šilc.

The special feature welcomes contributions on any vegetation type from the Balkan Peninsula, including syntaxon revisions at national or supranational level, regional vegetation monographs, synthetic overviews of a country’s or region’s syntaxa, nomenclatural proposals, habitat typologies and applications, and long and short database reports.

VCS offers Gold Open Access publishing, holds a Journal Impact Factor of 2.7, and provides reduced article processing charges for IAVS members, with the option of complete waivers. Further details on the special feature will be announced soon on the VegSciBlog and across Vegetation Classification and Survey’s channels.

Scientific highlights

The five-day scientific programme was organised around five sessions: patterns, classification and biogeography of Palaearctic grasslands; grasslands of the Balkan Peninsula; animals in Palaearctic grasslands; innovative methods, experimental approaches and open science in grassland research; and global change, conservation, restoration and management of Palaearctic grasslands.

  • Participants at the 21st Eurasian Grassland Conference.
  • Jürgen Dengler – Global change in European grasslands: insights from local to continental studies.
  • Anna Kuzemko – Impact ofmilitary actions on the steppe ecosystems of Ukraine.

One of the highlights of the week was our own Head of Journal Development and PR, Iva Boyadzhieva, presenting on how Pensoft supports FAIR publishing for biodiversity and conservation research. Her talk set out how, as biodiversity and sustainability research gains momentum through greater international and interdisciplinary collaboration and the pressures of an unfolding environmental crisis, bridging scientific knowledge and conservation practice has become ever more critical.

  • Iva Boyadzhieva presenting – “At the forefront of FAIR publishing for biodiversity and conservation research”.

We also enjoyed Editor-in-Chief of VCS Jürgen Dengler’s talk on global change in European grasslands, which drew on regional resurveys of historic vegetation plots, combined analyses of multiple resurvey datasets, and decades of plot data from the European Vegetation Archive (EVA).

Anna Kuzemko’s talk on the impact of military actions on the steppe ecosystems of Ukraine was another highlight of the week. Her research offered a valuable basis for prioritising and planning the restoration of Ukraine’s damaged steppe habitats going forward.

  • Anna Kuzemko – Impact of military actions on the steppe ecosystems of Ukraine.

Awards

Pensoft also sponsored a best presentation and poster competition at the conference. Best Presentation was awarded to Sara Nigro for her talk “Climate and management changes drive semi-natural grassland community assembly over twenty years”, based on the resurvey of 49 vegetation plots in central Italy over two decades, revealing how climatic warming and shifting management practices are reshaping mountain semi-natural grasslands.

Best Poster went to Nadiia Skobel for “Drivers of vascular plant diversity in cultural heritage sites: a case study of old cemeteries (southern Ukraine)”, which showcased how old cemeteries in the grass steppe zone of southern Ukraine act as important refuges for native and steppe specific flora amid widespread habitat loss elsewhere in the region.

Looking ahead

EGC 2026 offered a valuable opportunity to connect with the authors, editors and researchers who make up the vegetation science community, and to see first hand how grassland research is being put to work for conservation across the Palaearctic. The next Eurasian Grassland Conference will take place in 2027 in Dilijan, Armenia – stay tuned for further updates!

  • Closing ceremony of the 21st EurasianGrassland Conference.

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RIO shifts gears to serve as a project-driven knowledge hub

Research Ideas and Outcomes (RIO Journal) upgrades its unique concept to appeal to scientific projects, conference organisers and research institutions

Research Ideas and Outcomes (RIO Journal) upgrades its unique concept to appeal to scientific projects, conference organisers and research institutions

Over the last few years, we’ve been increasingly observing how major funders of research around the world, including the likes of the European Commission, Wellcome, U.S. National Institutes of Health (NIH), Deutsche Forschungsgemeinschaft (DFG) and the Japan Society for the Promotion of Science (JSPS) recognise the research cycle as a continuum, rather than scattered standalone conclusions and reports. 

Hence, as a forward-looking, open science-driven journal Research Ideas and Outcomes (RIO) took it as its own responsibility to encourage scientific project teams, conference organisers and research institutions to bring together unconventional research outputs (e.g. grant proposals, data management plans, project deliverables, policy briefs, conference materials) as well as traditional (e.g. research or review papers, monographs, etc.), including such published elsewhere. To do so, RIO now provides the platform ready to be used as a research knowledge hub, where published outcomes are preserved permanently and easier to share, disseminate, reference and reuse.

Hence, RIO stepped up its game by turning permanent article collections into a one-stop source of diverse research items, where project coordinators, conference organisers or research institutions can not only publish early, interim and conclusive research items as they emerge within a research project, a series of events or the continuous scientific efforts at their lab, but also link relevant publications (i.e. preprints, articles or other documents, published elsewhere) available elsewhere through their metadata. As a result, they will receive a one-stop source under their own branding for every piece of scientific contribution ready to present to funding bodies or prospective collaborators and future research teams.

A permanent topical collection in RIO Journal may include a diverse range of both traditional and unconventional research outputs, as well as links to publications from outside the journal (see What can I publish on the journal’s website). 

Apart from bringing contextually linked research outcomes together, thus prompting findability, readership and citability en masse, RIO’s approach to collections ensures further accessibility by not only having RIO-published articles available in traditional PDF, semantically enriched HTML and minable XML format. The open-science journal has now made it possible for users to add to their collections preprints from ARPHA Preprints, as well as author-formatted PDFs (e.g. project deliverables, reports, policy briefs, etc.) and linked metadata to documents published elsewhere. Thanks to the integration of the journal with the general-purpose open-access repository Zenodo, all items in a collection are archived, and additionally indexed, disseminated and cited.

By focusing on article and preprint collections coming out from a research project, institution or conference, RIO provides a quite specific and unique combination of benefits to all actors of the research process: scientists, project coordinators, funders and institutions: 

  1. Project, institution or conference branding and promotion.
  2. One-stop point for outputs of a research project, institution or conference.
  3. Free publication of author-formatted project outputs (i.e. grant proposals, deliverables, reports, policy briefs, conference materials and others).
  4. Inclusivity through adding articles, preprints and other documents published elsewhere as easy as entering the DOI number of the document.
  5. Credit and recognition for the Collection and Guest editors, who take care to organise and manage the article collection.
  6. Easier discoverability and usability of topically related studies to benefit both authors and readers.
  7. Increased visibility of related papers in a collection, even when these might otherwise not have much exposure.
  8. Simultaneous citation of multiple articles related to a certain subject.
  9. Citation and referencing of the whole collection as a complete entity.
  10.  DOI and citation details for collections and individual articles.

Furthermore, RIO Journal maps all publications to the Sustainable Development Goals  (SDGs), in order to emphasise the real-world impact of each published contribution, by displaying the corresponding badge within the article list. 

Last, but not least, both collections and individual publications in RIO enjoy the variety of default and on-demand science communication services, provided by Pensoft.  

How do project coordinators, funders and institutions benefit from a collection in RIO?

At the time a grant proposal is submitted to a research funder for evaluation, the team behind the proposed project has already put in considerable efforts, resulting in a unique idea with the potential to make a great stride towards the resolution of an outstanding problem in science, if only given the chance. However, too many of these ideas are bound to remain locked away in the archives of those funders, not because they are lacking in scientific value, but due to limited funds.

So, with its launch back in 2015, RIO Journal made it possible to publish and shed light on grant proposals and research ideas in general, similar early research outputs regardless of whether they are eventually funded or not, a novelty in scholarly publishing which earned RIO the SPARC Innovator Award Winner in 2016. To date, the journal has already published 75 grant proposals. 

Then, imagine what a contribution to science it would make to bring together the whole continuum of knowledge and scientific work all the way from the grant proposal to data  and software management plans, workshop reports, policy briefs and all interim and final deliverables produced within the span of the project!

On the other hand, funders are increasingly evaluating a prospective project’s impact based on its communication strategy. So, why not publish a grant proposal at the time of the submission of your proposal, in order to prove to the funding body that your project is serious about optimising its outreach to both the public and academia? Furthermore, by having an academic journal host any subsequent project deliverable, as a coordinator, you can rest assured that the communication activities of your project remain consistent and efficient.

In an excellent example of a project collection, the EU-funded ICEDIG (Innovation and Consolidation for Large Scale Digitisation of Natural Heritage), led by several major natural history institutions, including the Natural History Museum of London, Naturalis Biodiversity Center (the Netherlands), the French National Museum of Natural History and Helsinki University, brought together policy briefs, project reports, research articles and review papers, in order to provide a fantastic overview of their own research continuum. As a result, future researchers and various stakeholders can easily piece together the key components within the project, in order to learn from, recreate or even build on the experience of ICEDIG.

The Path2Integrity Project Outcomes collection demonstrates how research papers published elsewhere are featured in RIO Journal.

Similarly, conference organisers can make use of their own branded collections to overcome the ephemerality of presented research by collating virtually all valuable conference outputs, including abstracts, posters, presentations, datasets and full-text conference talks. For further convenience, a collection can be divided into subcollections, in order to organise the contribution by type or symposium. What particularly appeals to conference participants is the ARPHA Writing Tool, an intuitive collaborative online environment, which practically guides the user through each step: authoring, submission and pre-submission review, within a set of pre-designed, yet flexible templates available for each type of a conference output, thus sparing them the hassle to familiarise themselves with specific and perplexing formatting requirements

For institutions, RIO offers the opportunity to continuously provide evidence of the scholarly impact of their organisation. To better serve the needs of different labs or research teams, an institution can easily organise their outputs into various subcollections, and also customise their own article types, as well as the available usage tracking systems. Furthermore, by making use of the available pre-paid plans, institutions can support their researchers by covering fully or partially the publication charges at a discounted rate.

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Find more information regarding the submission and review process, policies and pricing, visit RIO Journal’s website.

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Making the most of conferences with modern publishing and indexing practices

Given scientific conferences present academics with the fantastic opportunity to meet up and discuss their latest work, as well as share their vision for the future of their field, it’s no wonder that, historically, the majority of ground-breaking science can easily be traced back to a particular event.

This said, don’t you think that we need to do everything within our powers to ensure the visibility, dissemination and long-term accessibility of research presented and linked to these wonderful drivers of scientific progress that conferences are? Similarly to the care conference organisers take to make sure the event runs smoothly and the attendants are happy with the programme and enjoy themselves, the organisational committee should also be thinking how to preserve all those promising pieces of research well after the event is over.

Here at Pensoft, an open-access scholarly publisher, founded by scientists, we’ve been contemplating for a while now how to encourage and support the community to efficiently open up the valuable outputs to researchers and readers well beyond the publication of abstracts in an abstract book of the conference. 

As a result, we came up with several simple, yet efficient publishing solutions for scientific conferences to collect and contextualise various research outputs either presented at or resulting from the event.

Bear in mind that with any solution, all publications enjoy the benefits seen in conventional research papers, such as:

  • Crossref registration and individual DOI to ensure preservation;
  • Publication in PDF, semantically enhanced HTML and data-minable XML formats to improve readability, accessibility and findability;
  • Indexing and archiving at multiple, industry leading databases to increase visibility;
  • PR and social media promotion to boost outreach to various audiences.

Collections of conference abstracts, posters and presentations

Conference (video) abstracts, posters and presentations are easily the first to fall victims of the ephemerality of an event, yet these are too often the stepping stones to major scientific discoveries. This is why a few years back we launched ARPHA Conference Abstracts (ACA), where conference organisers can open their own collection and provide the participants with submission, review and publication of their abstracts ahead of the conference.

Furthermore, these abstracts can be handled editorially in sub-collections, e.g. the convenors of symposia or working groups within a conference will take care of the abstracts submitted to them, thus spreading the editorial workload across larger teams of editors and organisers.

Not only will conference organisers spare themselves the worries about providing a special platform for abstracts submissions, but this will also facilitate presenting authors, who will be able to easily point to their contribution before, during or after their presentations. On the contrary, the abstracts are assigned with DOIs, published in human-readable PDF and HTML and machine-actionable JATS XML, permanently preserved on ARPHA and Zenodo, and easy to find, access and cite, just like a conventional research paper, providing authors with full credit for their work early on.

Further, with ACA, the conference abstracts can be enhanced into what we call “extended abstracts”, meaning they can also include data, images, videos and multimedia. After the conferences, we can add video recordings of the presentations or graphic files of posters, so that these are visualised on the page of each abstract.

For example, take a look at the conference abstract collection of the Vth International Congress on Biodiversity: “Taxonomy, Speciation and Euro-Mediterranean Biodiversity”.

Conference proceedings

About the time we launched ACA, we also created ARPHA Proceedings, in order to also find a place for full-text conference papers. Similarly, the platform supports dedicated collections, where conference attendants are invited to submit and publish dynamically articles under the imprint of the event.

Conference papers in ARPHA Proceedings can also include data, figures and citations, and can also be updated with video recordings, posters and presentations following the conference.

Check out an example by the VI International Forum on Teacher Education.

Article topical collections and special issues resulting from conferences

Naturally, papers resulting from a particular conference are contextually linked, so a one-stop place to discover topical studies sharing one and the same topic would be greatly appreciated by readers and future researchers. In turn, this would lead to better viewership and citability of the papers in the collection.

With our user-friendly, dedicated workflow for special issues and permanent topical article collections, we’ve made it easy for guest editors across our journals to pitch and manage article collections, in order to bring together valuable and related studies. Using such a collection under the theme of your conference in a suitable journal, you can invite your conference’s participants or, better yet, all scientists working within the field, to submit their work in a nice package of topical science. We’d be happy to assist you with the identification of the most suitable journal for your conference, authors and goals.

See an example from One Ecosystem and the collection “Mapping and assessment of ecosystem condition and ecosystem services across different scales and domains in Europe”, the result from the “Mapping and assessment of ecosystem services – Science in action” conference, held in 2017.

Bringing together traditional and non-conventional research outputs, (e.g. research ideas, grant proposals, conference materials or workshop reports) with RIO Journal’s article collections

Undoubtedly, valuable research outcomes come in many shapes and sizes well beyond research papers, conference abstracts, posters and proceedings. We are firm supporters that every research item, even early and interim outputs, could be of value to the scientist next in line within a particular study.

This is why we launched the award-winning journal Research Ideas and Outcomes (RIO), where your collections can include both conventional and non-traditional research outputs, such as research ideas, posters, workshop reports, forum papers, policy briefs, software and data management plans to name a few. Furthermore, in RIO, you can even link articles or preprints published elsewhere to your collection via their metadata. Similarly to other Pensoft journals, in RIO, you will have the full control to whom you are opening your collection for submissions, allowing you to either limit it to the outcomes coming from your conference or welcome submissions from other researchers as well.

A permanent topical collection in RIO Journal may include a diverse range of both traditional and unconventional research outputs, as well as links to publications from outside the journal (see What can I publish on the journal’s website). 

See the Brainhack 2016 Project Reports, whose aim is to collate reports from the 2016 Brainhack events. Also, check out the collection of the European Biodiversity Observation Network (EU BON) Project, providing a nice example for a wide range of publication types.

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Don’t hesitate to get in touch to discuss your own case and select the best option for your conference – we’ll be happy to hear from you!

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