Celebrating 30 years of scholarly publishing at Pensoft!

As we celebrate the 30th anniversary of Pensoft, we are asking ourselves: What’s a tree without its roots? Here, we’ll tell you the story of Pensoft.

It was in late 1992 when biologist and ecologist Prof Dr Lyubomir Penev in a collaboration with his friend Prof. Sergei Golovatch established Pensoft: a scholarly publisher with the ambition to contribute to novel and even revolutionary methods in academic publishing by applying its own approach to how science is published, shared and used. Inspired by the world’s best practices in the field, Pensoft would never cease to view the issues and gaps in scholarly publishing in line with its slogan: “by scientists, for scientists”.

As we celebrate the 30th anniversary of Pensoft, we are asking ourselves: What’s a tree without its roots? 

That’s why we’ve put up an attractive timeline of Pensoft’s milestones on our website, and complemented it with some key figures, in an attempt to translate those years into numbers. Yet, one can say only that much in figures. Below, we’ll give a bit more context and background about Pensoft’s key milestones.

1994: Pensoft publishes its first book & book series

In time for New Year’s Day in 1994, we published the first book bearing the name of Pensoft. The catalogue of the sheet weaver spiders (Lyniphiidae) of Northern Asia did not only set the beginning of the publishing activities of Pensoft, but also started the extensive Pensoft Series Faunistica, which continues to this day, and currently counts over 120 titles.

2003: Pensoft joins its first EU-funded research project 

By 2003, we were well-decided to expand our activities toward participation in collaborative, multinational projects, thereby building on our mission to shed light and communicate the latest scientific work done. 

By participating in the FP6-funded project ALARM (abbreviation for Assessing LArge-scale environmental Risks with tested Methods), coordinated by Dr. Joseph Settele from  the Helmholtz Centre for Environmental Research (Germany), we would start contributing to the making of science itself in close collaboration with another 67 institutions from across Europe. Our role at ALARM during the five years of the duration of the project was to disseminate and communicate the project outcome. At the end of the project, we also produced the highly appreciated within the community Atlas of Biodiversity Risk. 

As for today, 19 years later, Pensoft has taken part in 40 research projects as a provider of various services ranging from data & knowledge management and next-generation open access publishing; to communication, dissemination and (web)design; to stakeholder engagement; consultations; and event and project management. 

Our project activities culminated last year, when we became the coordinator of a large and exciting BiCIKL project, dedicated to access to and linking of biodiversity data along the entire data and research life cycle. 

2008: Pensoft launches its first scholarly journal to revolutionise & accelerate biodiversity research

Website: https://zookeys.pensoft.net/

Openly accessible and digital-first since the very start, the ZooKeys journal was born on a sunny morning in California during the Entomological Society of America meeting in 2007, when Prof Lyubomir Penev and his renowned colleague Dr Terry Erwin from the Smithsonian Institution agreed over breakfast that zoologists from around the world could indeed use a new-age taxonomic journal. What the community at the time was missing was a scholarly outlet that would not only present a smooth fast track for their research papers, while abiding by the highest and most novel standards in the field, but do so freely and openly to any reader at any time and in any place. Fast forward to 2021, ZooKeys remains the most prolific open-access journal in zoology.

With over 1,100 volumes published to date, ZooKeys is one of our most renowned journals with its own curious and intriguing history. You can find more about it in the celebratory blog post we published on the occasion of the journal’s 1,000th volume in late 2020.

At the time of writing, Pensoft has 21 journals under its own belt, co-publishes another 16, and provides its self-developed journal management platform ARPHA to another 35 scholarly outlets.

2010a: Pensoft launches its first journal publishing platform

By 2010, we realised that the main hurdle holding our progress as a next-age publisher of scientific knowledge was posed by the technology – or lack thereof –  underlying the publishing process. We figured that – in our position of users – we were best equipped to figure what exactly this backbone structure should be made of.

This is when we released the publishing platform TRIADA, which was able to support both the editorial and the publication processes at our journals. This was also the point in time when we added “technology provider” to the Pensoft’s byline. Surely, we had so many ideas in our mind and TRIADA was only the beginning!

2010b: In the 50th issue of ZooKeys, Pensoft publishes the first semantically enhanced biodiversity research papers

Explore the 50th ZooKeys issue.

Later the same year, TRIADA let us write some history. The 50th volume of ZooKeys wasn’t only special because of its number. It contained the first scholarly papers in the study of biodiversity featuring semantic enrichments. 

The novelty that keeps a taxon only a click away from a list of related data, including its occurrences, genomics data, treatments, literature etc. is a feature that remains a favourite to our journals’ users to this very day. Unique to date, this workflow is one of the many outcomes of our fantastic long-time collaboration and friendship with Plazi.

2011: Journal of Hymenoptera Research becomes the first society journal to move to Pensoft

Website: https://jhr.pensoft.net/

Three years after the launch of the very first Pensoft journal, we received a request from the International Society of Hymenopterists who wanted for their own journal: the Journal of Hymenoptera Research to follow the example of ZooKeys and provide to their authors, editors and readers a similar set of services and features designed to streamline biodiversity knowledge in a modern, user-friendly and highly efficient manner. 

Ever since, the journal has been co-published by the Society and Pensoft, and enjoyed growing popularity and appeal amongst hymenopterists from around the world.

Impact Factor and CiteScore trend for Journal of Hymenoptera Research since 2015.

2013: Pensoft replaces TRIADA with its own in-house built innovative ARPHA Platform

Website: https://arphahub.com/

As we said, TRIADA was merely the crude foundation of what was to become the ARPHA publishing platform: a publishing solution providing a lot more than an end-to-end entirely online environment to support the whole publishing process on both journal and article level.

On top of that, ARPHA’s publishing package includes a variety of automated and manually provided services, web service integrations and highly customisable features. With all of those, we aimed at one thing only: create a comprehensive scholarly publishing solution to our own dearest journals and all their users.

2013b:  Pensoft develops an XML-based writing tool

Website: https://arpha.pensoft.net/

Having just unveiled ARPHA Platform, we were quite confident that we have developed a pretty all-in publishing solution. Our journals would be launched, set up, hosted and upgraded safely under our watchful eye, while authors, editors and reviewers would need to send not a single email or a file outside of our collaborative environment from the moment they submit a manuscript to the moment they see it published, indexed and archived at all relevant databases. 

Yet, we could still spot a gap left to bridge. The Pensoft Writing Tool (or what is now known as the ARPHA Writing Tool or AWT) provides a space where researchers can do the authoring itself prior to submitting a manuscript straight to the journal. It all happens within the tool, with co-authors, external collaborators, reviewers and editors all able to contribute to the same manuscript file. Due to the XML technology underlying AWT, various data(sets) and references can be easily imported in a few clicks, while a list of templates and content management features lets researchers spend their time and efforts on their scientific work rather than format requirements.

2015: Pensoft launches the open-science RIO Journal

Website: https://riojournal.com/

Six years ago, amid heated discussions over the pros and cons of releasing scientific knowledge freely to all, we felt it’s time to push the boundaries even further. 

No wonder that, at the time, a scholarly journal with the aim to bring to light ‘alternative’ research outputs from along the whole research process, such as grant proposals, project and workshop reports, data management plans and research ideas amongst many others, was seen as quite brave and revolutionary. Long story short, a year after its launch, RIO earned the honorary recognition from the Scholarly Publishing and Academic Resources Coalition (SPARC) to be named an Open Science Innovator.

Learn about the key milestones and achievements at RIO Journal to date – in addition to its future goals – in the special blog post and the editorial published on the occasion of the journal’s fifth anniversary.

2016: Pensoft provides ARPHA Platform as a white-label journal publishing solution for the first time

Led by our intrinsic understanding for scholars and smaller publishers, we saw the need of many journals and their owners to simultaneously secure a user-friendly and sustainable publishing solution for their scientific outlets. This is why we decided to also offer our ARPHA Platform as a standalone package of technology, services and features, dissociated with Pensoft as a publisher. This option is particularly useful for university presses, learned societies and institutions who would rather stick to exclusivity when it comes to their journal’s branding and imprint.

The first to seek out this publishing solution of ours was The Vilnius Gediminas Technical University Press and its Business: Theory and Practice journal.

2017: Pensoft launches its conference-dedicated platforms for abstracts and proceedings 

Website: https://ap.pensoft.net/

Another step forward to encompassing the whole spectrum of research outputs was to take care after conference materials: proceedings and abstracts. Once again, our thinking was that all scientific work and efforts need to be made openly available, accessible, reusable and creditable. 

Both ARPHA Conference Abstracts and ARPHA Proceedings allow for organisers to conveniently bring the publications together in a conference-branded collection, thereby providing a one-stop permanent access point to all content submitted and presented at a particular event, alongside associated data, images, videos and multimedia, video recordings of conference talks or graphic files of poster presentations. 

Publications at both platforms benefit from all key advantages available to conventional research papers at a Pensoft journal, such as registration at Crossref and individual DOI; publication in PDF, semantically enhanced HTML and data-minable XML formats; indexing and archiving at multiple major databases; science communications services.

2019: Pensoft develops the OpenBiodiv Knowledge Graph

As firm believers in the power and future of linked and FAIR data, at Pensoft we realise there is still a great gap in the way biodiversity data is collated, stored, accessed and made available to researchers and key stakeholders for further reuse. 

In fact, this is an area within biodiversity research that is in dire need of a revolutionary mechanism to provide a readily available and convenient hub that allows a researcher to access all related data via multi-directional links interconnecting various and standardised databases, in accordance with the Web 2.0 principles.

As the first step in that direction, in 2019, we launched the OpenBiodiv Knowledge Graph, which began to collate various types of biodiversity data as extracted from semantically enhanced articles published by Pensoft and taxonomic treatments harvested by Plazi. 

Since then, the OpenBiodiv Knowledge Graph has evolved into the Open Biodiversity Knowledgement Management System (OBKMS), which also comprises a Linked Open Dataset, an ontology and а website. Our work on the OBKMS continues to this day, fueled by just as much enthusiasm as in those early days in 2019.

2020: Pensoft launches ARPHA Preprints

By 2020, a number of factors and issues that had long persisted within scholarly publishing and academia had already triggered the emergence of multiple preprint servers. Yet, the onset of the unprecedented for our age COVID-19 pandemic, seemed like the final straw that made everyone realise we needed to start uncovering early scientific work, and we needed to do that fast.

At the time, we had already been considering applying the Pensoft approach to preprints. So, we came up with a solution that could seamlessly blend into our existing infrastructure.

Offered as an opt-in service to journals published on the ARPHA Platform, ARPHA Preprints allows for authors to check a box and post their manuscripts as a preprint as they are filling in the submission form at a participating journal. 

Learn more about ARPHA Preprints on the ARPHA blog.

2021a: RIO Journal expands into a project-driven knowledge hub

Ever since its launch, RIO had been devised as the ultimate scholarly venue to share the early, intermediate and final results of a research project. While collections at the journal had already been put in good use, we still had what to add, so that we could provide a one-stop place for consortia to permanently store their outputs and make them easily discoverable and accessible long after their project had concluded. 

With the upgraded collections, their owners received the oppotunity to also add various research publications – including scholarly articles published elsewhere, author-formatted documents and preprints. In the former case, the article is visualised within the collection at RIO via a link to its original source, while in the latter, it is submitted and published via ARPHA Preprints. 

Learn more about the upgraded collections module on our blog and explore the collections on RIO’s website. 

Research projects with collections in RIO Journal.

2021b: Pensoft becomes a coordinator of the BiCIKL project 

Over the years, we have been partnering with many like-minded innovators and their institutions from across the natural science community. Surely, we hadn’t successfully developed all those technologies and workflows without their invaluable feedback and collaborations. 

In 2021, our shared passion and vision about the future of research data availability and usage culminated in the project BiCIKL (abbreviation for Biodiversity Community Integrated Knowledge Library), which was granted funding by the European Commission and will run until April 2024.

Within BiCIKL, our team of 14 European institutions are deploying and improving our own and partnering infrastructures to bridge gaps between each other’s biodiversity data types and classes with the ultimate goal to provide flawless access to data across all stages of the research cycle. By the end of the project, together we will have created the first-of-its-kind Biodiversity Knowledge Hub, where a researcher will be able to retrieve a full set of linked and open biodiversity data.

Naturally, being a coordinator of such a huge endeavour towards revolutionising biodiversity science is a great honour by itself. 

For us, though, this project has a special place in our hearts, as it perfectly resonates with the very reason why we are here: publishing and sharing science in the most efficient and user-friendly manner.

Visit the BiCIKL website, explore the news section and follow @BiCIKL_H2020 on Twitter.

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Call for research outcomes addressing four UN Sustainable Development Goals in RIO Journal

Eligible submissions enjoy a 50% discount off APCs in 2021

Since its launch in 2015, RIO Journal has been mapping its articles to the Sustainable Development Goals (SDGs) of the United Nations. The articles published so far span the entire research cycle, a broad range of research fields and all SDGs, which can also be used as a search filter. However, the distribution of RIO articles across SDGs is uneven, as detailed in a recent editorial: for instance, more than 100 articles addressed SDG9 (Industry, innovation & infrastructure), while only one publication has been mapped to SDG1 (No poverty) so far.

Even though there might be logical explanations for this phenomenon, including funding biases or specific scholarly communication tendencies in some research fields, RIO’s team remains dedicated to its role as a harbinger of innovative open science practices and socially engaged research, and is eager to support the open publication of research on all SDGs.

So, RIO Journal is now inviting research outcomes – early, interim or final – addressing the four least represented SDGs in RIO’s content to date (with the current number indicated in parentheses):

  • SDG1: No poverty (1)
  • SDG7: Affordable & clean energy (2)
  • SDG5: Gender equality (4)
  • SDG2: Zero hunger (4)
All publications in RIO Journal are mapped to one or more SDGs.

The call will remain open until the end of 2021, where all accepted papers will enjoy a 50% discount on their publication charges (APCs), regardless of how many contributions RIO receives in the meantime. Eligible submissions encompass all article types generally accepted in RIO, as long as the journal’s editorial team confirms that they belong to the assigned SDG category.

As also highlighted in the editorial, RIO is currently experimenting with a more fine-grained mapping of its publications to the individual targets under each SDG. This was piloted with SDG 14 (Life below water). For instance, Target 14.a (Marine Biodiversity contributes to Economic Development of small/developing nations) is currently covered by 17 RIO articles. If you would like to get involved with mapping RIO articles to the Targets under other SDGs, please get in touch.

You can find more about RIO’s rationale behind introducing the SDGs mapping in the latest editorial or in this earlier blog post.

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Further reading:

Centrally-managed collections & Peer review flexibility at RIO

RIO updated its article collection approach to evolve into a “project-driven knowledge hub”, where a project coordinator, institution or conference organiser can create and centrally manage a collection under their own logo.

In 2015, Research Ideas and Outcomes (RIO) was launched to streamline dissemination of scientific knowledge throughout the research process, recognised to begin with the inception of a research idea, followed by the submission of a grant proposal and progressing to, for example, data / software management plans and mid-stage project reports, before concluding with the well-known research and review paper.


In order to really expedite and facilitate access to scientific knowledge, the hurdles for engagement with the process need to be minimized for readers, authors, reviewers and editors alike. RIO aims to lay the groundwork for constructive scientific feedback and dialogue that would then lead to the elaboration and refinement of the research work well in its early stage. 

Recently, RIO published its 300th article – about a software for analyzing time series data from a microclimate research site in the Alps – and at that occasion, the RIO team wrote an editorial summarizing how the articles published in RIO so far facilitate engagement with the respective research processes. One of the observations in this regard was that while providing access to the various stages of the research cycle is necessary for meaningful engagement, there is a need for the various outcomes to be packed together, so that we can provide a more complete context for individual published outcomes.

Read the new editorial celebrating RIO’s 5th anniversary and looking back on 300 publications. 

RIO introduced updates to its article collection approach to evolve into a “project-driven knowledge hub”, where a project coordinator, research institution or conference organiser can create and centrally manage a collection under their own logo, so that authors can much more easily contribute. Further, research outputs published elsewhere – including preprints – are also allowed, so that the collection displays each part of the ‘puzzle’ within its context. In this case, the metadata of the paper, i.e. title, authors and publication date, are displayed in the article list within the collection, and link to the original source.

Apart from allowing the inclusion of the whole diversity of research outcomes published in RIO or elsewhere, what particularly appeals to projects, conferences and institutions is the simplicity of opening and managing a self-branded collection at RIO. All they need to do is pay a one-time fee to cover the setup and maintenance of the collection, whereas an option with an unlimited number of publications is also available. Then, authors can add their work – subject to approval by the collection’s editor and the journal’s editorial office – by either starting a new manuscript at RIO and then assigning it to an existing collection; pasting the DOI of a publication available from elsewhere; or posting an author-formatted PDF document to ARPHA Preprints, as it has been submitted to the external evaluator (e.g. funding agency). In the latter two cases, the authors are charged nothing, in order to support greater transparency and contextuality within the research process.

Buttons on RIO Journal’s homepage allow users to create a new collection or add a document to an existing collection by either submitting a new manuscript via RIO Journal or pasting a DOI link of a publication from elsewhere, thus allowing for the collection to link to the original source and display the article’s metadata, i.e. title, authors and publication date.

Find more information about how to edit a collection at RIO and the associated benefits and responsibilities on RIO’s website.

Another thing we have revised at RIO is the peer review policy and workflow, which are now further clarified and tailored to the specificity of each type of research outcome.

Having moved to entirely author-initiated peer review, where the system automatically invites reviewers suggested by the author upon submission of a paper, RIO has also clearly defined which article types are subject to mandatory pre-publication peer review or not (see the full list). In the latter case, RIO no longer prompts the invitation of reviewers. Within their collections, owners and guest editors can decide on the peer review mode, guided by RIO’s existing policies.

While pre-publication peer review is not always mandatory, all papers are subject to editorial evaluation and also remain available in perpetuity for post-submission review. In both cases, reviews are public and disclose the name of their author by default. In turn, RIO registers each review with its own DOI via CrossRef, in order to recognise the valuable input and let the reviewers easily refer to their contributions. 

Both pre- and post-publication reviews at RIO are openly published alongside the paper and bear their own DOI. All papers in RIO remain available for post-publication review in perpetuity (see example).

For article types where peer review is mandatory (e.g. Research Idea, Review article, Research Article, Data Paper), authors are requested to invite a minimum of three suitable reviewers upon the submission of the paper, who are then automatically invited by the system. While significantly expediting the editorial work on a manuscript, this practice doesn’t compromise the quality of peer review in the slightest, since the editor is still overlooking the process and able to invite additional reviewers anytime, if necessary. 

For article types where peer review is not mandatory (e.g. Grant Proposal, Data Management Plan, Project Report and various conference materials), all an author needs to do is provide a statement about the review status of their paper, which will be made public alongside the article. Given that such papers have usually already been scrutinised by a legitimate authority (e.g. funding agency or conference committee), it only makes sense to not withhold their publication and duplicate academic efforts.

By the time it is submitted to RIO, a Grant Proposal like this one has often already been assessed by a legitimate funder, so it only makes sense to not undergo the process again at RIO and thereby slowing down its public dissemination.

Additionally, where the article type of a manuscript requires pre-publication review, RIO encourages the authors to click a checkbox during the submission and post their pre-review manuscript as a preprint on ARPHA Preprints, subject to a quick editorial screening, which would only take a few days.

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Further reading:

RIO shifts gears to serve as project-driven knowledge hub

Research Ideas and Outcomes (RIO Journal) upgrades its unique concept to appeal to scientific projects, conference organisers and research institutions

Research Ideas and Outcomes (RIO Journal) upgrades its unique concept to appeal to scientific projects, conference organisers and research institutions

Over the last few years, we’ve been increasingly observing how major funders of research around the world, including the likes of the European Commission, Wellcome, U.S. National Institutes of Health (NIH), Deutsche Forschungsgemeinschaft (DFG) and the Japan Society for the Promotion of Science (JSPS) recognise the research cycle as a continuum, rather than scattered standalone conclusions and reports. 

Hence, as a forward-looking, open science-driven journal Research Ideas and Outcomes (RIO) took it as its own responsibility to encourage scientific project teams, conference organisers and research institutions to bring together unconventional research outputs (e.g. grant proposals, data management plans, project deliverables, policy briefs, conference materials) as well as traditional (e.g. research or review papers, monographs, etc.), including such published elsewhere. To do so, RIO now provides the platform ready to be used as a research knowledge hub, where published outcomes are preserved permanently and easier to share, disseminate, reference and reuse.

Hence, RIO stepped up its game by turning permanent article collections into a one-stop source of diverse research items, where project coordinators, conference organisers or research institutions can not only publish early, interim and conclusive research items as they emerge within a research project, a series of events or the continuous scientific efforts at their lab, but also link relevant publications (i.e. preprints, articles or other documents, published elsewhere) available elsewhere through their metadata. As a result, they will receive a one-stop source under their own branding for every piece of scientific contribution ready to present to funding bodies or prospective collaborators and future research teams.

A permanent topical collection in RIO Journal may include a diverse range of both traditional and unconventional research outputs, as well as links to publications from outside the journal (see What can I publish on the journal’s website). 

Apart from bringing contextually linked research outcomes together, thus prompting findability, readership and citability en masse, RIO’s approach to collections ensures further accessibility by not only having RIO-published articles available in traditional PDF, semantically enriched HTML and minable XML format. The open-science journal has now made it possible for users to add to their collections preprints from ARPHA Preprints, as well as author-formatted PDFs (e.g. project deliverables, reports, policy briefs, etc.) and linked metadata to documents published elsewhere. Thanks to the integration of the journal with the general-purpose open-access repository Zenodo, all items in a collection are archived, and additionally indexed, disseminated and cited.

By focusing on article and preprint collections coming out from a research project, institution or conference, RIO provides a quite specific and unique combination of benefits to all actors of the research process: scientists, project coordinators, funders and institutions: 

  1. Project, institution or conference branding and promotion.
  2. One-stop point for outputs of a research project, institution or conference.
  3. Free publication of author-formatted project outputs (i.e. grant proposals, deliverables, reports, policy briefs, conference materials and others).
  4. Inclusivity through adding articles, preprints and other documents published elsewhere as easy as entering the DOI number of the document.
  5. Credit and recognition for the Collection and Guest editors, who take care to organise and manage the article collection.
  6. Easier discoverability and usability of topically related studies to benefit both authors and readers.
  7. Increased visibility of related papers in a collection, even when these might otherwise not have much exposure.
  8. Simultaneous citation of multiple articles related to a certain subject.
  9. Citation and referencing of the whole collection as a complete entity.
  10.  DOI and citation details for collections and individual articles.

Furthermore, RIO Journal maps all publications to the Sustainable Development Goals  (SDGs), in order to emphasise the real-world impact of each published contribution, by displaying the corresponding badge within the article list. 

Last, but not least, both collections and individual publications in RIO enjoy the variety of default and on-demand science communication services, provided by Pensoft.  

How do project coordinators, funders and institutions benefit from a collection in RIO?

At the time a grant proposal is submitted to a research funder for evaluation, the team behind the proposed project has already put in considerable efforts, resulting in a unique idea with the potential to make a great stride towards the resolution of an outstanding problem in science, if only given the chance. However, too many of these ideas are bound to remain locked away in the archives of those funders, not because they are lacking in scientific value, but due to limited funds.

So, with its launch back in 2015, RIO Journal made it possible to publish and shed light on grant proposals and research ideas in general, similar early research outputs regardless of whether they are eventually funded or not, a novelty in scholarly publishing which earned RIO the SPARC Innovator Award Winner in 2016. To date, the journal has already published 75 grant proposals

Then, imagine what a contribution to science it would make to bring together the whole continuum of knowledge and scientific work all the way from the grant proposal to data  and software management plans, workshop reports, policy briefs and all interim and final deliverables produced within the span of the project!

On the other hand, funders are increasingly evaluating a prospective project’s impact based on its communication strategy. So, why not publish a grant proposal at the time of the submission of your proposal, in order to prove to the funding body that your project is serious about optimising its outreach to both the public and academia? Furthermore, by having an academic journal host any subsequent project deliverable, as a coordinator, you can rest assured that the communication activities of your project remain consistent and efficient.

In an excellent example of a project collection, the EU-funded ICEDIG (Innovation and Consolidation for Large Scale Digitisation of Natural Heritage), led by several major natural history institutions, including the Natural History Museum of London, Naturalis Biodiversity Center (the Netherlands), the French National Museum of Natural History and Helsinki University, brought together policy briefs, project reports, research articles and review papers, in order to provide a fantastic overview of their own research continuum. As a result, future researchers and various stakeholders can easily piece together the key components within the project, in order to learn from, recreate or even build on the experience of ICEDIG.

The Path2Integrity Project Outcomes collection demonstrates how research papers published elsewhere are featured in RIO Journal.

Similarly, conference organisers can make use of their own branded collections to overcome the ephemerality of presented research by collating virtually all valuable conference outputs, including abstracts, posters, presentations, datasets and full-text conference talks. For further convenience, a collection can be divided into subcollections, in order to organise the contribution by type or symposium. What particularly appeals to conference participants is the ARPHA Writing Tool, an intuitive collaborative online environment, which practically guides the user through each step: authoring, submission and pre-submission review, within a set of pre-designed, yet flexible templates available for each type of a conference output, thus sparing them the hassle to familiarise themselves with specific and perplexing formatting requirements

For institutions, RIO offers the opportunity to continuously provide evidence of the scholarly impact of their organisation. To better serve the needs of different labs or research teams, an institution can easily organise their outputs into various subcollections, and also customise their own article types, as well as the available usage tracking systems. Furthermore, by making use of the available pre-paid plans, institutions can support their researchers by covering fully or partially the publication charges at a discounted rate.

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Find more information regarding the submission and review process, policies and pricing, visit RIO Journal’s website.

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Making the most of conferences with modern publishing and indexing practices

Given scientific conferences present academics with the fantastic opportunity to meet up and discuss their latest work, as well as share their vision for the future of their field, it’s no wonder that, historically, the majority of ground-breaking science can easily be traced back to a particular event.

This said, don’t you think that we need to do everything within our powers to ensure the visibility, dissemination and long-term accessibility of research presented and linked to these wonderful drivers of scientific progress that conferences are? Similarly to the care conference organisers take to make sure the event runs smoothly and the attendants are happy with the programme and enjoy themselves, the organisational committee should also be thinking how to preserve all those promising pieces of research well after the event is over.

Here at Pensoft, an open-access scholarly publisher, founded by scientists, we’ve been contemplating for a while now how to encourage and support the community to efficiently open up the valuable outputs to researchers and readers well beyond the publication of abstracts in an abstract book of the conference. 

As a result, we came up with several simple, yet efficient publishing solutions for scientific conferences to collect and contextualise various research outputs either presented at or resulting from the event.

Bear in mind that with any solution, all publications enjoy the benefits seen in conventional research papers, such as:

  • Crossref registration and individual DOI to ensure preservation;
  • Publication in PDF, semantically enhanced HTML and data-minable XML formats to improve readability, accessibility and findability;
  • Indexing and archiving at multiple, industry leading databases to increase visibility;
  • PR and social media promotion to boost outreach to various audiences.

Collections of conference abstracts, posters and presentations

Conference (video) abstracts, posters and presentations are easily the first to fall victims of the ephemerality of an event, yet these are too often the stepping stones to major scientific discoveries. This is why a few years back we launched ARPHA Conference Abstracts (ACA), where conference organisers can open their own collection and provide the participants with submission, review and publication of their abstracts ahead of the conference.

Furthermore, these abstracts can be handled editorially in sub-collections, e.g. the convenors of symposia or working groups within a conference will take care of the abstracts submitted to them, thus spreading the editorial workload across larger teams of editors and organisers.

Not only will conference organisers spare themselves the worries about providing a special platform for abstracts submissions, but this will also facilitate presenting authors, who will be able to easily point to their contribution before, during or after their presentations. On the contrary, the abstracts are assigned with DOIs, published in human-readable PDF and HTML and machine-actionable JATS XML, permanently preserved on ARPHA and Zenodo, and easy to find, access and cite, just like a conventional research paper, providing authors with full credit for their work early on.

Further, with ACA, the conference abstracts can be enhanced into what we call “extended abstracts”, meaning they can also include data, images, videos and multimedia. After the conferences, we can add video recordings of the presentations or graphic files of posters, so that these are visualised on the page of each abstract.

For example, take a look at the conference abstract collection of the Vth International Congress on Biodiversity: “Taxonomy, Speciation and Euro-Mediterranean Biodiversity”.

Conference proceedings

About the time we launched ACA, we also created ARPHA Proceedings, in order to also find a place for full-text conference papers. Similarly, the platform supports dedicated collections, where conference attendants are invited to submit and publish dynamically articles under the imprint of the event.

Conference papers in ARPHA Proceedings can also include data, figures and citations, and can also be updated with video recordings, posters and presentations following the conference.

Check out an example by the VI International Forum on Teacher Education.

Article topical collections and special issues resulting from conferences

Naturally, papers resulting from a particular conference are contextually linked, so a one-stop place to discover topical studies sharing one and the same topic would be greatly appreciated by readers and future researchers. In turn, this would lead to better viewership and citability of the papers in the collection.

With our user-friendly, dedicated workflow for special issues and permanent topical article collections, we’ve made it easy for guest editors across our journals to pitch and manage article collections, in order to bring together valuable and related studies. Using such a collection under the theme of your conference in a suitable journal, you can invite your conference’s participants or, better yet, all scientists working within the field, to submit their work in a nice package of topical science. We’d be happy to assist you with the identification of the most suitable journal for your conference, authors and goals.

See an example from One Ecosystem and the collection “Mapping and assessment of ecosystem condition and ecosystem services across different scales and domains in Europe”, the result from the “Mapping and assessment of ecosystem services – Science in action” conference, held in 2017.

Bringing together traditional and non-conventional research outputs, (e.g. research ideas, grant proposals, conference materials or workshop reports) with RIO Journal’s article collections

Undoubtedly, valuable research outcomes come in many shapes and sizes well beyond research papers, conference abstracts, posters and proceedings. We are firm supporters that every research item, even early and interim outputs, could be of value to the scientist next in line within a particular study.

This is why we launched the award-winning journal Research Ideas and Outcomes (RIO), where your collections can include both conventional and non-traditional research outputs, such as research ideas, posters, workshop reports, forum papers, policy briefs, software and data management plans to name a few. Furthermore, in RIO, you can even link articles or preprints published elsewhere to your collection via their metadata. Similarly to other Pensoft journals, in RIO, you will have the full control to whom you are opening your collection for submissions, allowing you to either limit it to the outcomes coming from your conference or welcome submissions from other researchers as well.

A permanent topical collection in RIO Journal may include a diverse range of both traditional and unconventional research outputs, as well as links to publications from outside the journal (see What can I publish on the journal’s website). 

See the Brainhack 2016 Project Reports, whose aim is to collate reports from the 2016 Brainhack events. Also, check out the collection of the European Biodiversity Observation Network (EU BON) Project, providing a nice example for a wide range of publication types.

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Don’t hesitate to get in touch to discuss your own case and select the best option for your conference – we’ll be happy to hear from you!

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Open Science RIO Journal invites early research outcomes for the free-to-publish collection “Observations, prevention and impact of COVID-19”

Looking at today’s ravaging COVID-19 (Coronavirus) pandemic, which, at the time of writing, has spread to over 220 countries; its continuously rising death toll and widespread fear, on the outside, it may feel like scientists and decision-makers are scratching their heads more than ever in the face of the unknown. In reality, however, we get to witness an unprecedented global community gradually waking up to the realisation of the only possible solution: collaboration. 

On one hand, we have nationwide collective actions, including cancelled travel plans and mass gatherings; social distancing; and lockdowns, that have already proved successful at changing what the World Health Organisation (WHO) has determined as “the course of a rapidly escalating and deadly epidemic” in Hong Kong, Singapore and China. On the other hand, we have the world’s best scientists and laboratories all steering their expertise and resources towards the better understanding of the virus and, ultimately, developing a vaccine for mass production as quickly as possible. 

While there is little doubt that the best specialists in the world will eventually invent an efficient vaccine – just like they did following the Western African Ebola virus epidemic (2013–2016) and on several other similar occasions in the years before – the question at hand is rather when this is going to happen and how many human lives it is going to cost?

Again, it all comes down to collective efforts. It only makes sense that if research teams and labs around the globe join their efforts and expertise, thereby avoiding duplicate work, their endeavours will bear fruit sooner rather than later. Similarly to employees from across the world, who have been demonstrating their ability to perform their day-to-day tasks and responsibilities from the safety of their homes just as efficiently as they would have done from their conventional offices, in today’s high-tech, online-friendly reality, no more should scientists be restricted by physical and geographical barriers either. 

“Observations, prevention and impact of COVID-19”: Special Collection in RIO Journal

To inspire and facilitate collaboration across the world, the SPARC-recognised Open Science innovator Research Ideas and Outcomes (RIO Journal) decided to bring together scientific findings in an easy to discover, read, cite and build on collection of publications. 

Furthermore, due to its revolutionary approach to publishing, where early and brief research outcomes (i.e. ideas, raw data, software descriptions, posters, presentations, case studies and many others) are all considered as precious scientific gems, hence deserving a formal publication in a renowned academic journal, RIO places a special focus on these contributions. 

Accepted manuscripts that shall deal with research relevant to the COVID-19 pandemic across disciplines, including medicine, ethics, politics, economics etc. at a local, regional, national or international scale; and also meant to encourage crucial discussions, will be published free of charge in recognition of the emergency of the current situation. Especially encouraged are submissions focused on the long-term effects of COVID-19.

Why publish in RIO Journal? 

Launched in 2015, RIO Journal has since proved its place at the forefront of Open Science, which resulted in the SPARC’s Innovator Award in 2016. Supported by a renowned advisory board and subject editors, today the journal stands as a leading Open Science proponent. 

Furthermore, thanks to the technologically advanced infrastructure and services it provides, in addition to a long list of indexers and databases where publications are registered, the manuscripts submitted to RIO Journal are not only rapidly processed and published, but once they get online, they immediately become easy to discover, cite and built on by any researcher, anywhere in the world. 

On top of that, Pensoft’s targeted and manually provided science communication services make sure that published research of social value reaches the wider audience, including key decision-makers and journalists, by means of press releases and social media promotion.

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More info about RIO’s globally unique features, visit the journal’s websiteFollow RIO Journal on Twitter and Facebook.

ScienceOpen indexes >1,000 articles from ARPHA-hosted journals RIO & Check List in a trial

Two scholarly journals published on ARPHA – Research Ideas and Outcomes (RIO Journal) and Check List – now have their articles freely available via the community-focused search and discovery platform ScienceOpen.

This new trial between the two high-tech innovators and Open Science proponents presents an important step forward to making research publications not only easier to find and access, but also more inviting to fellow scientists seeking new collaborations and platforms for voicing their ideas and expertise.

Currently, there are 168 and 948 article records fed to ScienceOpen straight from RIO and Check List respectively.

While the articles’ underlying data, such as author names, citations, keywords, journals and more, are automatically harvested and analyzed by ScienceOpen, so that research items can be easily interlinked, readers are encouraged to further provide context to the research items. The user-friendly intuitive interface invites them to add their comments, recommendations or open post-publication peer reviews, and even create their own topical collections regardless of affiliations and journals.

To make sure users land on the most relevant articles in what feels like the blink of an eye compared to traditional methods, ScienceOpen also accommodates an advanced multi-layer search engine relying on a total of 20 smart filters and six sorting parameters.

“We have long worked closely with ScienceOpen, as it only makes sense given our shared vision for the future of academia, so the present trial project happened very naturally,” says Prof. Lyubomir Penev, founder and CEO of ARPHA and its developer – scholarly publisher and technology provider Pensoft. “Nowadays, we are well aware that scientific findings are of little merit if ‘living’ in a vacuum. Therefore, we need research articles to be as discoverable as possible, and, no less importantly, to be open to feedback and further work.”

“We are thrilled to add this new content to the ScienceOpen as we have both strong researcher communities in zoology and in scholarly communications within our broadly interdisciplinary content. The ARPHA platform is a natural fit to deliver rich metadata to our discovery services and we are very much looking forward to working with their team,” says Stephanie Dawson, CEO of ScienceOpen.

 

About ScienceOpen:

ScienceOpen is an independent start-up company based in Berlin and Boston, which explores new ways to open up information for the scholarly community. It provides a freely accessible search and discovery platform that puts research in context. Smart filters, topical collections and expert input from the academic community help users to find the most relevant articles in their field and beyond.