Volunteers and members of the “Collections Club” of the Field Museum provide a blueprint for how community scientists can help researchers around the world.
Matt von Konrat teaching student volunteers how to digitize museum specimens. Photo by Michelle Kuo (c).
There are over three billion specimens and cultural objects housed in natural history collections around the world—things like fossils, dried plants, and pinned insects. Close to forty million of them are at the Field Museum in Chicago, mostly behind the scenes in a vast library documenting life on Earth.
These collections are used by scientists at the museum and around the world to explore what lived where and when and how living things have changed over time.
However, much of the information about these collections is hard to access, because there are no digital records of it.
Specimens from the “behind-the-scenes collections“ at the Field Museum. Photo by John Weinstein.
Community scientists volunteering at the Field Museum who have formed a Collections Club are helping to solve this problem.
So far, they’ve digitized more than a quarter-million collections items and records.
The Field Museum recently published a scientific paper in the journal NaturalHistory Collections and Museumomics about the work of these community scientists as a record of what they’ve accomplished and as a blueprint for other natural history collections to work with volunteers in their communities.
By the way, the Field Museum prefers to use the term “community scientists” rather than the synonymous “citizen scientists”, in order to emphasize that the work is a community effort. They also wish to be inclusive of all volunteers regardless of their citizenship status. Several community scientists are in fact listed as co-authors of the new.
“What’s remarkable is how the enthusiasm has sustained and grown,” says Matt von Konrat, Head of Botanical Collections at the Field Museum and the lead author of the paper.
“Our surveys show that participants are increasingly motivated by altruistic reasons—they want to contribute to science and support the museum’s mission.
The fact that many of our volunteers are now co-authors on this scientific paper shows how far we’ve come in breaking down traditional barriers between professional scientists and community researchers.”
Since 2015, over 3,800 volunteers have contributed more than 13,500 hours helping to digitize, catalog, and preserve specimens—equivalent to nearly eight years of full-time work. Their efforts have processed over 300,000 scientific specimens, records and objects, making valuable data accessible to researchers worldwide.
“At its core, the Field Museum strives to connect people to the natural world and the human story. The Collections Club reflects this mission by transforming over 300,000 specimens into a digital and physical legacy, providing scientists across the globe with the data they need to understand and protect our biodiversity,”
says von Konrat.
The program’s success has been driven by both in-person and virtual engagement opportunities, particularly through initiatives like WeDigBio (Worldwide Engagement for Digitizing Biocollections) and the Field Museum’s Collections Club. During the height of the COVID-19 pandemic, the program successfully pivoted to virtual participation, maintaining strong community connections when they were needed most.
Community scientists at the Field Museum’s 2019 WeDigBio event curating lichen specimens – a critical process unlocking scientific information from natural history collections. Photo by Robert Salm.
“There were so many dynamics working against us during COVID: sporadic closures and re-openings in Chicago of restaurants, parks, museums, and businesses. The ability for me to continue cataloging and repackaging specimens for the Field Museum was the only constant and sane reference for me; days of the week and working hours had no boundaries. I don’t think any other museum in Chicago had volunteers as dedicated as the Field Museum, and I was happy to be part of the experience.”
says Robert Salm, a volunteer in the Field Museum’s botanical collections.
A Mobile Museum display made by Field Museum Collections Club members Winne and Gwen Blake. Photo by Erryn Blake.
The impact extends beyond adults to inspire the next generation of scientists. In one touching example highlighted in the paper, two fifth-grade students were so inspired by their participation that they created their own “Mobile Museum” to share natural history with other young people. These young scientists are among the paper’s co-authors, demonstrating the program’s commitment to elevating youth voices in science.
According to the Blake family, whose children Winnie and Gwen created the Mobile Museum, “Collections Club makes science tangible, accessible, and real. It shows students that away from a conventional classroom setting, where science can feel like a chore, this program helps in contributing to a global community benefiting countless research efforts. The Mobile Museum was created as an extension of Collections Club to bring the passion for science to kids of all ages.”
Collections Club members Winne (blue shirt) and Gwen (pink shirt). Photo by Erryn Blake.
The Field Museum’s model demonstrates how institutions of any size can engage their communities in meaningful scientific work. The paper provides detailed recommendations and checklists for other organizations looking to develop similar programs.
“This success story wouldn’t have been possible without Chicago’s vibrant media landscape helping us reach new audiences,” said von Konrat.
“From local blogs to major television networks, each platform played a vital role in building this community of scientists.
We hope this model inspires other museums and research institutions to build similar programs.
Together, we are fostering a shared legacy that underscores the value of biodiversity and scientific heritage for future generations.”
The full research paper, published in the journal Natural History Collections and Museomics, provides a comprehensive overview of the program’s development and impact over nearly a decade of community engagement, while setting a new standard for inclusive scientific authorship.
Stay up-to-date with publications and news from the Natural History Collections and Museomics (NHCM) journal on social media on BlueSky, X and Facebook.
Research article:
von Konrat M, Rodriguez Y, Bailey C, Gwilliam III GF, Christian C, Aguero B, Ahn J, Albion Z, Allen JR, Bailey C, Blake E, Blake W, Blake G, Briscoe L, Budke JM, Campbell T, Chansler M, Clark D, Delapena R, Denslow M, Dodinval D, Dux E, Ellis S, Ellwood E, Enkhbayer M, Ens B, Evans NM, Fabian A, Ferguson A, Gaswick W, Golembiewski K, Grant S, Hancock L, Hansen K, Janney B, Jones J, Kachian Z, Kawasaki ML, Kellum K, Leek O, Lichamer A, Maier C, Mast A, Martinec JL, Mayer P, Mladek M, Nadhifah A, Neefus C, Nodulman M, Oliver M, Overberg K, Townsend Peterson A, Qazi-Lampert A, Rothfels C, Ryan ZA, Salm R, Schreiner D, Schreiner M, Tepe EJ, Turcatel M, Vega A, Wade H, Webbink K, Weinand D, Widhelm T, Zwingelberg M (2024) From spectators to stewards: Transforming public involvement in natural history collections. Natural History Collections and Museomics 1: 1-33. https://doi.org/10.3897/nhcm.1.138247
Yet another hectic year has passed for our team at Pensoft, so it feels right to look back at the highlights from the last 12 months, as we buckle up for the leaps and strides in 2025.
In the past, we have used the occasion to take you back to the best moments of our most popular journals (see this list of 2023 highlights from ZooKeys, MycoKeys, PhytoKeys and more!); share milestones related to our ARPHA publishing platform (see the new journals, integrations and features from 2023); or let you reminisce about the coolest research published across our journals during the year(check out our Top 10 new species from 2021).
In 2022, when we celebrated our 30th anniversary on the academic scene, we extended our festive spirit throughout the year as we dived deep into those fantastic three decades. We put up Pensoft’s timeline and finished the year with a New Species Showdown tournament, where our followers on (what was back then) Twitter voted twice a week for their favourite species EVER described on the pages of our taxonomic journals.
Spoiler alert: we will be releasing our 2024 Top 10 New Species on Monday, 23 December, so you’d better go to the right of this screen and subscribe to our blog!
As we realised we might’ve been a bit biased towards our publishing activities over the years, this time, hereby, we chose to present you a retrospection that captures our best 2024 moments from across the departments, and shed light on how the publishing, technology and project communication endeavours fit together to make Pensoft what it is.
In truth, we take pride in being an exponentially growing family of multiple departments that currently comprises over 60 full-time employees and about a dozen freelancers working from all corners of the world, including Australia, Canada, Belgium and the United Kingdom. Together, we are all determined to make sure we continuously improve our service to all who have trusted us: authors, reviewers, editors, client journals, learned societies, research institutions, project consortia and other external collaborators.
After all, great deeds are only possible when you team up with great like-minded people!
In 2024, at Pensoft, we were hugely pleased to see a significant growth in the published output at almost all our journals, including record-breaking numbers in both submissions and publications at flagship titles of ours, including the Biodiversity Data Journal, PhytoKeys and MycoKeys.
Later in 2024, our colleagues, who work together with our clients to ensure their journals comply with the requirements of the top scholarly databases before they apply for indexation, informed us that another two journals in our portfolio have had their applications to Clarivate’s Web of Science successfully accepted. These are the newest journal of the International Association of Vegetation Science: Vegetation and Classification, and Metabarcoding and Metagenomics: a journal we launched in 2017 in collaboration with a team of brilliant scientists working together at the time within the DNAquaNet COST Action.
In 2024, we also joined the celebrations of our long-time partners at the Museum für Naturkunde Berlin, whose three journals: Zoosystematics and Evolution, Deutsche Entomologische Zeitschrift and Fossil Record are all part of our journal portfolio. This year marked the 10th Open Access anniversary of the three journals.
In the meantime, we also registered a record in new titles either joining the Pensoft portfolio or opting for ARPHA Platform’s white-label publishing solution, where journal owners retain exclusivity for the publication of their titles, yet use ARPHA’s end-to-end technology and as many human-provided services as necessary.
Pensoft’s CEO and founder Prof. Dr. Lyubomir Penev with Prof. Dr. Marc Stadler, Editor-in-Chief of IMA Fungus and President of the International Mycological Association at the Pensoft booth at the 12th International Mycological Congress (August, the Netherlands).
Amongst our new partners are the International Mycological Association who moved their official journal IMA Fungus to ARPHA Platform. As part of Pensoft’s scholarly portfolio, the renowned journal joins another well-known academic title in the field of mycology: MycoKeys, which was launched by Pensoft in 2011. The big announcement was aptly made public at this year’s 12th International Mycological Congress where visitors of the Pensoft stand could often spot newly elected IMA President and IMA Fungus Chief editor: Marc Stadler chatting with our founder and CEO Lyubomir Penev by the Pensoft/MycoKeys booth.
On our end, we did not stop supporting enthusiastic and proactive scientists in their attempt to bridge gaps in scientific knowledge. In January, we launched the Estuarine Management and Technologies journal together with Dr. Soufiane Haddout of the Ibn Tofail University, Morocco.
Later on, Dr. Franco Andreone (Museo Regionale di Scienze Naturali, Italy) sought us with the idea to launch a journal addressing the role of natural history museums and herbaria collections in scientific progress. This collaboration resulted in the Natural History Collections and Museomics journal, officially announced at the joint TDWG-SPNHC conference in Okinawa, Japan in August.
Around this time, we finalised our similarly exciting journal project in partnership with Prof. Dr. Volker Grimm (UFZ, Germany), Prof. Dr. Karin Frank (UFZ, Germany), Prof. Dr. Mark E. Hauber (City University of New York) and Prof. Dr. Florian Jeltsch (University of Potsdam, Germany). The outcome of this collaboration is called Individual-based Ecology: a journal that aims to promote an individual-based perspective in ecology, as it closes the knowledge gap between individual-level responses and broader ecological patterns.
The three newly-launched journals are all published under the Diamond Open Access model, where neither access, nor publication is subject to charges.
As you can see, we have a lot to be proud of in terms of our journals. This is also why in 2024 our team took a record number of trips to attend major scientific events, where we got the chance to meet face-to-face with long-time editors, authors, reviewers and readers of our journals. Even more exciting was meeting the new faces of scientific research and learning about their own take on scholarship and academic journals.
Pensoft’s CEO and founder Prof. Dr. Lyubomir Penev welcomed editors at PhytoKeys to the Pensoft-PhytoKeys-branded booth at the XX International Botanical Congress in July 2024 (Spain).
We cannot possibly comment on Pensoft’s tech progress in 2024 without mentioning the EU-funded project BiCIKL (acronym for Biodiversity Community Integrated Knowledge Library) that we coordinated for three years ending up last April.
This 36-month endeavour saw 14 member institutions and 15 research infrastructures representing diverse actors from the biodiversity data realm come together to improve bi-directional links between different platforms, standards, formats and scientific fields.
Following these three years of collaborative work, we reported a great many notable research outputs from our consortium (find about them in the open-science project collection in the Research Ideas and Outcomes journal, titled “Towards interlinked FAIR biodiversity knowledge: The BiCIKL perspective”) that culminated in the Biodiversity Knowledge Hub: a one-stop portal that allows users to access FAIR and interlinked biodiversity data and services in a few clicks; and also a set of policy recommendations addressing key policy makers, research institutions and funders who deal with various types of data about the world’s biodiversity, and are thereby responsible to ensuring there findability, accessibility, interoperability and reusability (FAIR-ness).
Apart from coordinating BiCIKL, we also worked side-by-side with our partners to develop, refine and test each other’s tools and services, in order to make sure that they communicate efficiently with each other, thereby aligning with the principles of FAIR data and the needs of the scientific community in the long run.
During those three years we made a lot of refinements to our OpenBiodiv: a biodiversity database containing knowledge extracted from scientific literature, built as an Open Biodiversity Knowledge Management System, and our ARPHA Writing Tool. The latter is an XML-based online authoring environment using a large set of pre-formatted templates, where manuscripts are collaboratively written, edited and submitted to participating journals published on ARPHA Platform. What makes the tool particularly special is its multiple features that streamline and FAIRify data publishing as part of a scientific publication, especially in the field of biodiversity knowledge. In fact, we made enough improvements to the ARPHA Writing Tool that we will be soon officially releasing its 2.0 version!
OpenBiodiv – The Open Biodiversity Knowledge Management System
ARPHA Writing Tool 2.0
Amongst our collaborative projects are the Nanopublications for Biodiversity workflow that we co-developed with KnowledgePixels to allow researchers to ‘fragment’ their most important scientific findings into machine-actionable and machine-interpretable statements. Being the smallest units of publishable information, these ‘pixels of knowledge’ present an assertion about anything that can be uniquely identified and attributed to its author and serve to communicate a single statement, its original source (provenance) and citation record (publication info).
Nanopublications for Biodiversity
In partnership with the Swiss-based Text Mining group of Patrick Ruch at SIB and the text- and data-mining association Plazi, we brought the SIB Literature Services (SIBiLS) database one step closer to solidifying its “Biodiversity PMC” portal and working title.
Understandably, we spent a lot of effort, time and enthusiasm in raising awareness about our most recent innovations, in addition to our long-standing workflows, formats and tools developed with the aim to facilitate open and efficient access to scientific data; and their integration into published scholarly work, as well as receiving well-deserved recognition for their collection.
We just can’t stress it enough how important and beneficial it is for everyone to have high-quality FAIR data, ideally made available within a formal scientific publication!
🗨️Imagine if ALL these links were provided as hyperlinks within a #scholarly publication!
Pensoft’s CTO Teodor Georgiev talks about innovative methods and good practices in the publication of biodiversity data in scholarly papers at the First national meeting of the Bulgarian Barcode of Life (BgBOL) consortium (December, Bulgaria).
🤔What is a Data Paper?
👍 A means to describe a #dataset – like the ones on @GBIF – in a standardised, widely accepted #scientific article format.
👇🧵Highlights from @LyuboPenev's talk at the int'l symposium "#BiodiversityData in montane & arid Eurasia" in Kazakhstan 🇰🇿
Pensoft’s CEO and founder Prof. Dr. Lyubomir Penev presenting his “Data papers on biodiversity” talk at the “Biodiversity data in montane and arid Eurasia” symposium jointly organized by GBIF and by the Institute of Zoology of Republic of Kazakhstan (November, Kazakhstan).
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📸Today, at the @EASEeditors symposium, our @teodorpensoft gave a sneak peek into the AI-assisted tools at @ARPHAplatform we have been working on (e.g. Word -> JATS XML conversion) and the #ARPHA Writing Tool 2.0 (coming up in early 2025)!🎉
Pensoft’s CTO Teodor Georgiev presents new features and workflows currently in testing at the ARPHA Writing Tool 2.0 at the EASE Autumn Symposium 2024 (online event).Pensoft’s Head of Journal development, Marketing and PR Iva Boyadzhieva talks about Pensoft’s data publishing approach and innovations at the German Ecological Society 53rd Annual Conference (September, Germany).
Pensoft as a science communicator
At our Project team, which is undoubtedly the fastest developing department at Pensoft, science communicators are working closely with technology and publishing teams to help consortia bring their scientific results closer to policy actors, decision-makers and the society at large.
Ultimately, bridging the notorious chasm between researchers and global politics boils down to mutual understanding and dialogue.
Pensoft’s communication team attended COP16 (November 2024, Colombia) along with partners at the consortia of CO-OP4CBD, BioAgora and RESPIN: three Horizon Europe projects, whose communication and dissemination is led by Pensoft.
Throughout 2024, the team, comprising 20 science communicators and project managers, has been working as part of 27 EU-funded project consortia, including nine that have only started this year (check out all partnering projects on the Pensoft website, ordered from most recently started to oldest). Apart from communicating key outcomes and activities during the duration of the projects, at many of the projects, our team has also been actively involved in their grant proposal drafting, coordination, administration, platform development, graphic and web design and others (see all project services offered by Pensoft to consortia).
📸As leaders of the “Stakeholder engagement, comms & dissemination” WP at @BCubedProject, we joined the annual meeting to report on project branding, #scicomm & #DataManagement.
Naturally, we had a seat on the front row during many milestones achieved by our partners at all those 27 ongoing projects, and communicated to the public by our communicators.
Amongst those are the release of the InsectsCount web application developed within the Horizon 2020 project SHOWCASE. Through innovative gamification elements, the app encourages users to share valuable data about flower-visiting insects, which in turn help researchers gain new knowledge about the relationship between observed species and the region’s land use and management practices (learn more about InsectsCount on the SHOWCASE prroject website).
Another fantastic project output was the long-awaited dataset of maps of annual forest disturbances across 38 European countries derived from the Landsat satellite data archive published by the Horizon Europe project ForestPaths in April (find more about the European Forest Disturbance Atlas on the ForestPaths project website).
In a major company highlight, last month, our project team participated in COP29 in Baku, Azerbaijan with a side event dedicated to the role of open science and science communication in climate- and biodiversity-friendly policy.
Pensoft’s participation at COP29 – as well as our perspective on FAIR data and open science – were recently covered in an interview by Exposed by CMD (a US-based news media accredited to cover the event) with our science communicator Alexandra Korcheva and project manager Boris Barov.
You see, A LOT of great things worth celebrating happened during the year for us at Pensoft: all thanks to ceaselessly flourishing collaboration based on transparency, trust and integrity. Huge ‘THANK YOU!’ goes to everyone who has joined us in our endeavours!
Here’s to many more shared achievements coming up in 2025!
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A new-to-science carnation species from Hawaii is likely the first plant to be identified and collected using drone technology.
Check out the video below to see how it happened!
Video by Ben Nyberg.
Published in the open-access journal PhytoKeys, the discovery was facilitated by the National Tropical Botanical Garden‘s (NTBG) botanical drone program, which deploys unmanned aircraft to explore remote cliff environments.
Via drone photography, researchers spotted Schiedea waiahuluensis growing on steep, inaccessible cliffs in the Waiahulu region of the island of Kauai. To gather samples, they suspended ‘the Mamba’ – a remote plant collection device – from a drone and used it to grab, cut, and collect the plant for study.
Collecting arm hanging from drone. Photo by Ben Nyberg.
The new species belongs to a well-studied Hawaiian lineage in the carnation family. Its genus, Schiedea, consists of 36 species spread across the Hawaiian Islands, with 12 species found only on Kauai.
Schiedea waiahuluensis grows only on the dry cliffs of Waiahulu, with an estimated population of around 345 individuals, primarily growing on bare rock surfaces in small pockets of soil.
Flower of drone collected specimen. Photo by KR Wood.
Their fragile habitat is under threat from invasive plant species and feral goats, making conservation efforts crucial. Researchers are planning further studies to assess the full distribution and conservation needs of the species.
“S. waiahuluensis has a combination of traits that would have been very difficult to predict, and upended our notions about diversity in Schiedea, even after decades of research on this genus.”
Following more than 40 years of research on Schiedea on Kauai, this finding demonstrates the potential for future discoveries of native plants across the Hawaiian Islands through drone technology, and highlights the burgeoning role of drones in advancing conservation efforts and preventing plant extinctions.
Schiedea waiahuluensis habitat. A) Waiahulu branch of Waimea Canyon, drone photo. B) non-collected individual, drone photo. Photos by Ben Nyberg.
“The new development of the NTBG drone program provides a major new tool in biodiversity research that has allowed for better assessment of species distribution and status as shown by drone missions on the inaccessible cliffs of the major canyons on Kauai.
It has revealed populations of species presumed extinct such as the recent rediscovery of Hibiscadelphus woodii, a relative of Hibiscus, mapped populations of Schiedea waiahuluensis, and collected seeds via drone for establishment of a conservation collection of this species.”
While drone-technology innovators were not likely thinking about botany, Schiedea waiahuluensis serves as a reminder that science can benefit from technologic advancements from seemingly unrelated fields.
For another ‘miraculous’ discovery, read our blog on Amalophyllon miraculum, an incredible little plant from Ecuador!
Wagner WL, Weller SG, Sakai AK, Nyberg B, Wood KR (2024) Schiedea waiahuluensis (Caryophyllaceae), an enigmatic new species from Kaua’i, Hawaiian Islands and the first species discovered by a drone collection system. PhytoKeys 247: 111-121. https://doi.org/10.3897/phytokeys.247.130241
Towards the end of July 2024, members of the Pensoft team travelled to Madrid for the XX International Botanical Congress, where an estimated 3,000 botanists gathered for the biggest event of the year.
Held once every six years, the congress has enlarged its scope over more than a century to become an integrated forum for knowledge on the plant and mycological world.
Proceedings kicked off with a fantastic lecture from PhytoKeys Editor-in-Chief Sandy Knapp titled, “Why botany? Why now?” The following day, Thorsten Lumbsch, Editor-in-Chief of MycoKeys, gave a keynote lecture titled, “Unravelling diversity and evolution of lichens in the genomic era.”
In fact, many authors, editors and readers of Pensoft’s journals were in attendance. And several gave presentations, including a plenary talk by renowned PhytoKeys editor, Pamela S. Soltis, on the changing face of herbarium collections.
Denitsa Peneva greeting researchers at the Pensoft stand.Lyubomir Penev giving a presentation to PhytoKeys editor.
The Pensoft team welcomed attendees with a bespoke stand, complete with print copies, illustrations and various promotional materials depicting beautiful species featured in PhytoKeys.
Lyubomir Penev, founder of Pensoft and founding editor of PhytoKeys, hosted a gathering of PhytoKeys editors at the stand, where he presented the story, latest results and highlights of the journal.
Researchers who found their publications on display at the Pensoft stand.
The congress included numerous lectures, symposia sessions, workshops and meetings across a variety of subject matters, all of which can be found on the IBC 2024 website. The major topics of the event were:
Systematics, phylogenetics, biogeography and evolution
Ecology, environment and global change, including invasive species and plant-animal interactions
Biodiversity and conservation
Structure, physiology and development, including Evo-Devo
Genetics, genomics and bioinformatics
Plants and Society
At the closing ceremony, multiple awards were presented, including Pensoft’s Early Career Researcher Talk Award. Sandy Knapp presented the award to Sonia Molino for her talk on a global study of the genus Parablechnum, a lineage of ferns of the family Blechnaceae. The award grants her a free publication in PhytoKeys.
What a way to end @ibc2024 ! I can't believe how lucky I was to get the Early career researcher talk award on taxonomy or systematics by @Pensoft for my talk at the conference. And delivered by my admired @SandyKnapp! Thank you so much! See you in Cape Town! pic.twitter.com/Y79U1xcKxj
Describing her study, Sofia Molino said: “To date there has been no study that takes into account all the centres of diversity of the genus at the same time, and what we have found is that it has a very complex evolutionary history, with several cases of cryptic diversity, hybridisation and rapid radiation.”
On her plans to use her free publication for a pending study on a series of novelties within Parablechnum in Bolivia, she added: “Although this is probably the country in South America where Parablechnum has been studied the most, after one expedition we have still found a lot of new things, such as several undescribed species, hybrids and new localities of some species that were only known from type material.”
The next International Botanical Congress is in 2029 and will take place in South Africa, where the Pensoft team looks forward to seeing plenty of new faces and old friends!
Herbaria – collections of preserved plant specimens – are crucial in botanical research and biodiversity conservation. Digitising these collections is an important step towards making data available to all, preserving specimens by reducing the need for handling, and creating new research opportunities.
Mass digitisation of herbarium specimens on a conveyor belt at Meise Botanic Garden, allowing the imaging of 3,000–5,000 specimens per day.
Meise Botanic Garden recently completed a six-year project to digitise approximately three million specimens of their herbarium collection. While it was a big change for their organisation, it was one they deemed necessary to bring their collection into the digital age.
Joint restoration session of the herbarium team at Meise Botanic Garden.
Based on their experience, the team published ten valuable lessons they learned during the process to assist other institutions embarking on similar digitisation projects. These lessons are available in the open-access journal PhytoKeys.
1. Knowing yourself is the beginning of all wisdom ― Aristotle
Before starting digitisation, it is important to understand the full scope of your collection. This involves detailed inventory checks and assessments of the state of the specimens. Knowing the exact number and condition of the specimens will help in accurate budgeting and planning. A detailed inventory of a representative tenth of your collection can be extrapolated to the entire collection.
2. Prioritise (if lack of money forces you to do so)
If resources are limited, prioritising which parts of the collection to digitise first is key. Consider factors such as the scientific importance of the specimens, their physical state, and stakeholder needs. It is important to note that digitising the entire collection can be more efficient than selecting subcollections, as partial digitisation can complicate management.
3. Learn from other people’s successes – and mistakes
Do not reinvent the wheel. Engage with other institutions that have undertaken similar projects to learn from their successes and mistakes. Follow existing guidelines and adapt them to fit your specific needs. If you think you have a better way of doing things, talk it over with someone with experience.
4. Decide whether to do it yourself or have it done for you
Deciding whether to conduct the digitisation in-house or to outsource it depends on available resources. Consider the skills and availability of your staff and the costs associated with outsourcing. Some tasks, such as imaging or data transcription, might be more efficiently handled by external specialists.
5. Make a plan
A well-thought-out plan is crucial. Define workflows, procedures, and quality control mechanisms. And be specific about your requirements when outsourcing parts of the project to avoid any misunderstandings.
6. Go shopping
Ensure that all necessary supplies, such as barcodes, storage containers, and IT infrastructure, are in place before starting the digitisation process. Bulk purchasing is often cost-effective, and having everything ready will prevent delays.
7. Make your collection look its best for the photographer
Prepare the specimens for imaging by incorporating pre-digitisation curation steps like repairing damaged specimens and adding barcodes.
8. Expect problems, particularly ones that you don’t expect
Problems will arise, from equipment malfunctions to human errors. Establish quality control processes to catch issues early. Automate checks where possible and ensure prompt human review for aspects like image focus and lighting.
9. Make your data visible – make a big deal of it
Making digitised data publicly accessible is vital. Use online portals and ensure the data adheres to FAIR principles (Findable, Accessible, Interoperable, Reusable). Publicity will increase the use and impact of your collection.
10. Save your data for the future
Make sure the digitised data is backed up in a secure, offsite archive. Long-term storage solutions should be considered to preserve the data for future use. And factor this ongoing cost into the budget.
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To read extended advice from Meise Botanic Garden, as well as four case studies, check out the full research paper below:
Original source
De Smedt S, Bogaerts A, De Meeter N, Dillen M, Engledow H, Van Wambeke P, Leliaert F, Groom Q (2024) Ten lessons learned from the mass digitisation of a herbarium collection. PhytoKeys 244: 23-37. https://doi.org/10.3897/phytokeys.244.120112
Late May 2024 saw the whole content ever published in VCS added to the Core Collection of the renowned academic platform, further boosting its discoverability, accessibility and reliability to researchers and other stakeholders alike, confirms the Indexing team of Pensoft and the ARPHA scholarly publishing platform.
“Many thanks to IAVS as owner and Pensoft as publisher, who made this success story possible. However, most of all, this early inclusion into the Web of Science Core Edition is due to the good articles of our authors and the great volunteer service our Associate Editors, Guest Editors, Linguistic Editors, Editorial Review Board members, and other reviewers did and do for VCS,”
the Chief Editors comment on the latest success.
The news means that VCS is soon to receive its very first Journal Impact Factor (JIF): allegedly the most popular and sought after journal-level metric, which annually releases the citation (or “impact”) rate of a given scholarly journal over the last period. By the end of next month, for example, we will know how different journals indexed by WoS have performed compared to each other, based on the number of citations received in 2023 (from other journals indexed by WoS) for papers published in 2021 and 2022 combined.
In 2022, VCS and its all-time publications were also featured by the largest and similarly acclaimed scientific database: Scopus, thus receiving its very first Scopus CiteScore* last June. At 2.0, the result instantly gave a promise of the widely appreciated content published in the journal.
In an editorial, published in the beginning of 2024, the Chief Editors assessed the performance of the journal and analysed the available data from Scopus to predict the citation rates for the journal in the next few years. There, the team also compared the journal’s latest performance with similar journals, including the other two journals owned by the IAVS (i.e. Applied Vegetation Science and Journal of Vegetation Science). Given that as of May 2024 the Scopus CiteScoreTracker for VCS reads 2.5, their optimistic forecasts seem rather realistic.
“The VCS articles of 2023 were on average even better cited than those in Applied Vegetation Science of the same year and had reached about the same level as Journal of Vegetation Science and Biodiversity and Conservation,”
they concluded.
In a recent post, published on the IAVS blog, on behalf of the four VCS Chief Editors, Prof. Dr. Jürgen Dengler further comments on the latest achievements of the journal, while also highlighting particularly valued recent publications.
The team also uses the occasion to invite experts in the field of vegetation science to submit their manuscripts in 2024 to make use of the generous financial support by the IAVS. Given the increasing interest in VCS, the journal also invites additional linguistic editors, as well as reviewers who wish to join the Editorial Review Board.
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Keep yourself updated with news from Vegetation Classification and Survey on X (formerly Twitter) and Facebook. You can also follow IAVS on X and join the Association’s public group on Facebook.
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*Note that the Scopus database features a different selection of scientific journals compared to Web of Science to estimate citation metrics. The indexers are also using different formulae, where the former looks into citations made in the last two complete years for eligible papers published in the same years.
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About Vegetation Classification and Survey:
Vegetation Classification and Survey (VCS) is an international, peer-reviewed, online journal on plant community ecology published on behalf of the International Association for Vegetation Science (IAVS). It is devoted to vegetation survey and classification at any organisational and spatial scale and without restriction to certain methodological approaches.
The scope of VCS is focused on vegetation typologies and vegetation classification systems, their methodological foundation, their development and their application. The journal publishes original papers that develop new typologies as well as applied studies that use such typologies, for example, in vegetation mapping, ecosystem modelling, nature conservation, land use management, or monitoring. Particularly encouraged are methodological studies that design and compare tools for vegetation classification and mapping, such as algorithms, databases and nomenclatural principles, or are dealing with the conceptual and theoretical bases of vegetation survey and classification.
VCS also includes two permanent collections (or sections): “Ecoinformatics” and “Phytosociological Nomenclature”.
About Pensoft:
Pensoft is an independent, open-access publisher and technology provider, best known for its biodiversity journals, including ZooKeys, Biodiversity Data Journal, Phytokeys, Mycokeys, One Ecosystem, Metabarcoding and Metagenomics and many others. To date, the company has continuously been working on various tools and workflows designed to facilitate biodiversity data findability, accessibility, discoverability and interoperability.
About ARPHA Platform:
Pensoft publishes its journals on its self-developed ARPHA publishing platform: an end-to-end, narrative- and data-integrated publishing solution that supports the full life cycle of a manuscript, from authoring to reviewing, publishing and dissemination. ARPHA provides accomplished and streamlined production workflows that can be heavily customised by client journals not necessarily linked to Pensoft as a publisher, since ARPHA is specially targeted at learned societies, research institutions and university presses. The platform enables a variety of publishing models through a number of options for branding, production and revenue models. Alongside its elaborate and highly automated publishing tools and services, ARPHA provides a range of human-provided services, such as science communication and assistance in indexation at databases like Web of Science and Scopus, to provide a complete full-featured publishing solution package.
Within theBiodiversity Community Integrated Knowledge Library (BiCIKL) project, 14 European institutions from ten countries, spent the last three years elaborating on services and high-tech digital tools, in order to improve the findability, accessibility, interoperability and reusability (FAIR-ness) of various types of data about the world’s biodiversity. These types of data include peer-reviewed scientific literature, occurrence records, natural history collections, DNA data and more.
By ensuring all those data are readily available and efficiently interlinked to each other, the project consortium’s intention is to provide better tools to the scientific community, so that it can more rapidly and effectively study, assess, monitor and preserve Earth’s biological diversity in line with the objectives of the likes of the EU Biodiversity Strategy for 2030 and the European Green Deal. Their targets require openly available, precise and harmonised data to underpin the design of effective measures for restoration and conservation, reminds the BiCIKL consortium.
Since 2021, the project partners at BiCIKL have been working together to elaborate existing workflows and links, as well as create brand new ones, so that their data resources, platforms and tools can seamlessly communicate with each other, thereby taking the burden off the shoulders of scientists and letting them focus on their actual mission: paving the way to healthy and sustainable ecosystems across Europe and beyond.
Now that the three-year project is officially over, the wider scientific community is yet to reap the fruits of the consortium’s efforts. In fact, the end of the BiCIKL project marks the actual beginning of a European- and global-wide revolution in the way biodiversity scientists access, use and produce data. It is time for the research community, as well as all actors involved in the study of biodiversity and the implementation of regulations necessary to protect and preserve it, to embrace the lessons learned, adopt the good practices identified and build on the knowledge in existence.
This is why amongst the BiCIKL’s major final research outputs, there are two Policy Briefs meant to summarise and highlight important recommendations addressed to key policy makers, research institutions and funders of research. After all, it is the regulatory bodies that are best equipped to share and implement best practices and guidelines.
Most recently, the BiCIKL consortium published two particularly important policy briefs, both addressed to the likes of the European Commission’s Directorate-General for Environment; the European Environment Agency; the Joint Research Centre; as well as science and policy interface platforms, such as the EU Biodiversity Platform; and also organisations and programmes, e.g. Biodiversa+ and EuropaBON, which are engaged in biodiversity monitoring, protection and restoration. The policy briefs are also to be of particular use to national research funds in the European Union.
One of the newly published policy briefs, titled “Uniting FAIR data through interlinked, machine-actionable infrastructures”, highlights the potential benefits derived from enhanced connectivity and interoperability among various types of biodiversity data. The publication includes a list of recommendations addressed to policy-makers, as well as nine key action points. Understandably, amongst the main themes are those of wider international cooperation; inclusivity and collaboration at scale; standardisation and bringing science and policy closer to industry. Another major outcome of the BiCIKL project: the Biodiversity Knowledge Hub portal is noted as central to many of these objectives and tasks in its role of a knowledge broker that will continue to be maintained and updated with additional FAIR data-compliant services as a living legacy of the collaborative efforts at BiCIKL.
The second policy brief, titled “Liberate the power of biodiversity literature as FAIR digital objects”, shares key actions that can liberate data published in non-machine actionable formats and non-interoperable platforms, so that those data can also be efficiently accessed and used; as well as ways to publish future data according to the best FAIR and linked data practices. The recommendations highlighted in the policy brief intend to support decision-making in Europe; expedite research by making biodiversity data immediately and globally accessible; provide curated data ready to use by AI applications; and bridge gaps in the life cycle of research data through digital-born data. Several new and innovative workflows, linkages and integrative mechanisms and services developed within BiCIKL are mentioned as key advancements created to access and disseminate data available from scientific literature.
While all policy briefs and factsheets – both primarily targeted at non-expert decision-makers who play a central role in biodiversity research and conservation efforts – are openly and freely available on the project’s website, the most important contributions were published as permanent scientific records in a BiCIKL-branded dedicated collection in the peer-reviewed open-science journal Research Ideas and Outcomes (RIO). There, the policy briefs are provided as both a ready-to-print document (available as supplementary material) and an extensive academic publication.
Currently, the collection: “Towards interlinked FAIR biodiversity knowledge: The BiCIKL perspective” in the RIO journal contains 60 publications, including policy briefs, project reports, methods papers, conference abstracts, demonstrating and highlighting key milestones and project outcomes from along the BiCIKL’s journey in the last three years. The collection also features over 15 scientific publications authored by people not necessarily involved in BiCIKL, but whose research uses linked open data and tools created in BiCIKL. Their publications were published in a dedicated article collection in the Biodiversity Data Journal.
With more than 30,000 native plant species, including thousands found nowhere else on Earth, China is known for its abundant flora. New species are frequently discovered in the country due to its size and variety of ecosystems.
These five new species with distinct flowers were recently published in Pensoft’s open-access journal PhytoKeys.
Belonging to the daisy family (Asteraceae), Melanoseris penghuana was observed growing on steep grassy slopes along the valley edge of Jiulonggou, Mt. Jiaozi Xueshan, at an elevation of approximately 3,200 m.
Through data analysis from two field surveys, the conservation status of this species was classified as Vulnerable. However, located within the Jiaozi Xueshan National Nature Reserve where human disturbance is minimal, its habitat is relatively well protected.
Hydrangea xinfeniae belongs to the family Hydrangeaceae and was discovered in the Huagaoxi National Nature Reserve in Shuiwei Town, Sichuan Province. It grows on moist soils under the broadleaved forest at an elevation of 1,200–1,300 m.
Currently known from only three relatively small populations of the type locality, its conservation status is assessed as Data Deficient.
This new species of cherry blossom belongs to the rose family (Rosaceae). It is currently known only from Wuyishan National Park, Fujian and Jiangxi Province, where it grows in various habitats such as the margins of evergreen broad-leaved forests, valleys, or roadsides, at an altitude of 600–1,000 m.
Belonging to the madder family (Rubiaceae), Ophiorrhiza reflexa grows in moist areas under evergreen broad-leaved forests in the limestone region of Napo County, Guangxi.
Researchers found three populations of the species with more than 1,000 individuals at each site during field investigations. The three sites all belong to Laohutiao Provincial Nature Reserve, which is well-protected and not under threat. Ophiorrhiza reflexa is preliminarily assessed as Least Concern.
Ligularia lushuiensis belongs to the daisy family (Asteraceae). It is currently known only from its type locality, Lushui, northwestern Yunnan, where it grows in alpine meadows at an elevation of 3,322 m.
Currently known only from a small population at its type locality, the single population researchers discovered consists of no more than 200 mature individuals. Overgrazing may threaten the habitat of this species, and it has been preliminarily categorised as Critically Endangered.
A post on social media asked about plant genera named for women and sparked a lively discussion with many contributors. This simple question was not as easily answered as initially thought. The resulting informal working group tackled this topic remotely during the COVID-19 pandemic and beyond. The team was motivated by the desire to amplify the contribution of women to botany through eponymy. The work of this team has so far resulted in a paper in Biodiversity Data Journal, presentations at several conferences, and a linked open dataset.
Prior to our international collaboration, no dataset was available to answer these simple questions and the required information was scattered in many different data sources. We set out to bring these data together and in doing so developed and refined our workflow. Our data paper documents this innovative workflow bringing together the various data elements needed to answer our research questions. Ultimately we created a Linked Open Data (LOD) dataset that amplified the names of women and female mythological beings celebrated through generic names of flowering plants.
🙋🏻♀️Inspired by the melastome plant genus 𝘔𝘦𝘳𝘪𝘢𝘯𝘪𝘢: which plant genera do you know that honor women? Who were/are they? 🌺 ¿Qué géneros de plantas dedicados a mujeres conoces? ¿Quienes fueron/son? 🧵👇🏽 #WomenInSTEMhttps://t.co/QWpyaMfihTpic.twitter.com/XBCYD6hmx1
During our research process we focused on pulling data from a wide variety of sources while at the same time proactively sharing the data generated as widely as possible. This was done by adding and linking it to multiple public databases and sources (push-pull) including the International Plant Name Index (hereafter IPNI), Tropicos®, Wikidata, Bionomia and the Biodiversity Heritage Library (hereafter BHL).
Visualisation of our workflow to create a working list of flowering plant genera named for women.
For our list of genera, each of the protologues were reviewed to confirm the etymology or eponymy. To find the generic prologues, we searched botanical databases such as IPNI and Tropicos, openly accessible providers of digital publications and other digital libraries and websites that provide free access to such publications. Here the BHL was invaluable as the majority of protologues and many other relevant publications were openly accessible through this digital library. Where no digital publication was available we accessed scientific literature through our affiliated institutions.
For the women, our starting point was the “Index of Eponymic Plant Names – Extended Edition” by Lotte Burkhardt (2018). We manually extracted all genera honouring women. This dataset was supplemented with other sources including IPNI (2023), Mari Mut (2017-2021), a 2022 updated version of Burkhardt’s document (Burkhardt 2022), as well as suggestions received from colleagues and generated from our own research.
We collected the following information as structured data: information on the woman honoured, the genera named in honour of the woman, the year and place of the protologue or original publication (the nomenclatural reference), the author(s) of the genus name, and the link to the protologue or original publication if available online.
Wikidata
Wikidata was the central data repository and linking mechanism for this project as it provided structured data that can be read and edited by humans and machines and it acts as a hub for other identifiers. As such Wikidata played a central role in semantic linking and enriching of our data.
Wikidata items for the plant genera were created or enriched with information about the name, the author(s) of the genus and the year of publication. Those statements were referenced using the original publication. If the protologue was available on BHL, the BHL bibliographic or page number was added to that reference, thus creating a digital link improving access to the protologue. While undertaking this work we also collated a list of all those public domain publications that appeared to be absent from BHL. We passed on this list to BHL and requested these texts be scanned and added to BHL for the benefit of everyone.
We then added a named afterstatement to the Wikidata item for the appropriate plant genera linking that item to the Wikidata item for the woman honoured. Wikidata items for the women honoured were newly created or enriched. We researched each person and her contributions, plus information on mythological figures where necessary, and added this information to Wikidata items. Our work also included disambiguating the woman from other people with identical or similar names.
To amplify the women’s contributions to science and to enrich the wider (biodiversity) data ecosystem, we linked to other Wikidata items and websites or databases by adding other relevant identifiers. For example if the women were botanists, botanical collectors or other naturalists, we used the author property to link the women to publications written by them. In addition, we added the women to Bionomia and attributed specimens collected or identified by them to their profiles.
Our work also included enriching Wikidata items of taxon authors. IPNI and Tropicos were searched for these author names, and websites such as BHL, the Global Biodiversity Information Facility (GBIF) or other specialist databases were consulted. Corrections or newly researched information on taxon authors was placed not just in Wikidata but was also sent together with the corresponding references to IPNI and Tropicos. This information was then used by those organizations to update these databases accordingly.
As a result of our data being placed in Wikidata it is available to be queried via the Wikidata Query Service.
Our Goal Achieved
As a result of our project, we published a dataset of 728 genera honouring women or female beings. This was a nearly twenty-fold increase in the number of genera linked to women in Wikidata. Our analysis paper on this data is forthcoming.
Notable Women
Monsonia L.
All of us came away from this research with a favourite story. One that stood out was Ann Monson, for whom Linnaeus named Monsonia. Linnaeus wrote a delightful letter to her about their creating, platonically of course, a kind of plant love-child between them, in the form of this new genus.
Translated from Latin: “….Lock these [seeds] in a pot, and place them in the window of the chamber towards the sun, when it bursts forth in February, and in the first summer the sun blooms and lasts the most beautiful Alstromeria, which no one has seen in England, and you bring forth no flowers. If it should come to pass, as I wish, if you offer our flames, I would only wish to beget with you an only child, as a pledge of my love, little Monsonia, by which you may perpetuate the fame of Lady in the kingdom of Flora, who was the Queen of Women.”
Fittonia Coem.
Two eponymous women with an interesting story are Sarah Mary Fitton and her sister Elizabeth. They wrote Conversations on Botany in 1817 accompanied by colour engravings of flowers which popularised botany with women. The genus Fittonia was named in their honour.
Chanekia Lundell
Another woman honoured in a plant genus was Mercedes Chanek, a Mayan plant collector who worked in the 1930’s for Cyrus Longworth Lundell and collected for the University of Michigan in British Honduras, today Belize. Very little is known about her life and work. However, her collections are detailed in Tropicos and Bionomia, and you can see the genus named for her by Lundell in IPNI under Chanekia.
An example of a mythological female being honoured in several plant names is that of Medusa, who has the most genera named after her, six, more than any real woman!
We hope that our data paper inspires others to use the methodology and workflow described to create other linked open datasets, e.g. celebrating and amplifying the contributions of underrepresented or marginalised groups in science.
Data paper:
von Mering S, Gardiner LM, Knapp S, Lindon H, Leachman S, Ulloa Ulloa C, Vincent S, Vorontsova MS (2023) Creating a multi-linked dynamic dataset: a case study of plant genera named for women. Biodiversity Data Journal 11: e114408. https://doi.org/10.3897/BDJ.11.e114408
Today, 16 September 2023, we are celebrating our tenth anniversary: an important milestone that has prompted us to reflect on the incredible journey thatBiodiversity Data Journal (BDJ) has been through.
From the very beginning, our mission was clear: to revolutionise the way biodiversity data is shared, accessed, and harnessed. This journey has been one of innovation, collaboration, and a relentless commitment to making biodiversity data FAIR – Findable, Accessible, Interoperable, and Reusable.
Over the past 10 years, BDJ, under the auspices of our esteemed publisher Pensoft, has emerged as a trailblazing force in biodiversity science. Our open-access platform has empowered researchers from around the world to publish comprehensive papers that seamlessly blend text with morphological descriptions, occurrences, data tables, and more. This holistic approach has enriched the depth of research articles and contributed to the creation of an interconnected web of biodiversity information.
In addition, by utilising ARPHA Writing Tool and ARPHA Platform as our entirely online manuscript authoring and submission interface, we have simplified the integration of structured data and narrative, reinforcing our commitment to simplifying the research process.
One of our most significant achievements is democratising access to biodiversity data. By dismantling access barriers, we have catalysed the emergence of novel research directions, equipping scientists with the tools to combat critical global challenges such as biodiversity loss, habitat degradation, and climate fluctuations.
We firmly believe that data should be openly accessible to all, fostering collaboration and accelerating scientific discovery. By upholding the FAIR principles, we ensure that the datasets accompanying our articles are not only discoverable and accessible, but also easy to integrate and reusable across diverse fields.
As we reflect on the past decade, we are invigorated by the boundless prospects on the horizon. We will continue working on to steer the global research community towards a future where biodiversity data is open, accessible, and harnessed to tackle global challenges.
Ten years of biodiversity research
To celebrate our anniversary, we have curated some of our most interesting and memorable BDJ studies from the past decade.
Recently, news outlets were quick to cover a new species of ‘snug’ published in our journal.
“Life Beneath the Ice”, a short musical film about light and life beneath the Antarctic sea-ice by Dr. Emiliano Cimoli
We extend our heartfelt gratitude to our authors, reviewers, readers, and the entire biodiversity science community for being integral parts of this transformative journey. Together, we have redefined scientific communication, and we will continue to push the boundaries of knowledge.
